Studio Admin & PA

About Us

Gold Sketch Studios is a busy and growing architectural and planning consultancy based in Prestwich, Manchester. We're a team of 12 working across a wide range of residential and commercial projects, from planning applications and HMO developments to architectural design and measured surveys. We're looking for a highly organised and proactive Studio Assistant \& PA to keep the studio running smoothly and support our Director and technical team.

The Role

This is a varied and hands\-on role at the heart of the studio. You'll be the first point of contact for clients and visitors, provide direct PA support to the Director, and keep the day\-to\-day operations of the office running efficiently. No two days are the same.

Key Responsibilities

General Studio Administration

• Answering and directing phone calls in a professional and friendly manner


• Managing and responding to emails on behalf of the team


• Writing up notes, letters, and emails from dictation


• Researching and compiling information as directed


• Maintaining and organising the studio filing system (digital and physical)


• Ordering office supplies and managing studio equipment

• Managing the Director's diary, scheduling meetings and appointments


• Booking travel and site visits


• Preparing agendas, taking meeting notes, and following up on actions


• Handling confidential correspondence with discretion


• Supporting with client communications and follow\-ups


• Running errands on behalf of the Director as required

• Assisting with the preparation and submission of planning applications


• Uploading documents to local authority planning portals


• Tracking the progress of live planning applications and flagging key dates and deadlines


• Maintaining project files and ensuring drawings and documents are correctly named and stored


• Liaising with clients, local authorities, and external consultants on behalf of the team


• Assisting with the preparation of fee proposals and invoices


• Supporting the team with general project administration as required

• Strong organisational skills with excellent attention to detail


• Confident communicator, both written and verbal


• Comfortable working in a fast\-paced environment and managing multiple tasks


• Proficient in Microsoft Office (Word, Excel, Outlook)


• Previous experience in an office, PA, or administrative role is essential


• Experience in an architectural, construction, or property environment is desirable but not essential — full training will be given

• A friendly, supportive studio environment


• Varied and interesting work across real projects


• Opportunity to develop your knowledge of the architectural and planning industry


• Competitive salary depending on experience

Ability to commute/relocate:

• Prestwich M25 0FG: reliably commute or plan to relocate before starting work (required)

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