HR Coordinator

We’re a practical, people\-first team supporting drivers, depot, colleagues, and office staff. As our HR Coordinator, you’ll be the steady hand behind the day‑to‑day: accurate records, smooth hiring and onboarding, timely payroll inputs, tidy data, and clear, friendly support for managers and employees.

What you’ll do

HR operations

• Keep employee records and contracts up to date in the HRIS; file documents


• correctly (digital/physical) and make sure we’re audit/GDPR ready.


• Own the HR inbox: respond promptly, track queries, and escalate when


• something needs a manager’s call.


• Draft and issue HR letters (offers, contract changes, probation outcomes,


• references) and keep templates current.


• Recruitment and onboarding


• Coordinate adverts, interview schedules, and agency/manager communication.


• Run right‑to‑work checks and pre‑employment screening (references;


• medicals/licences where required).


• Orchestrate a smooth day one: IT/asset requests, inductions, and HRIS setup so


• new joiners feel welcome and equipped.


• HRIS, time and reporting


• Keep HRIS data clean and timely; work with site managers to correct


• time/attendance issues.


• Send accurate starters/leavers/changes to Payroll to keep pay right.


• Produce simple monthly reports (headcount, turnover, absence) and fix data


• gaps you spot.


• Employee lifecycle and ER support


• Track probation end dates, contract renewals, and leave changes; prepare exit


• documents and collect assets for leavers.


• Support formal meetings by organising invites, preparing packs, and taking clear,


• confidential minutes.


• Compliance and continuous improvement


• Maintain trackers for right‑to‑work, permits/visas, mandatory training (and driver


• medicals/CPC where relevant); chase actions before deadlines.


• Suggest small process/template improvements that save time and reduce errors;


• pitch in on HR projects and audits.

• 1–3 years in an HR admin/coordination role in Ireland; logistics/transport or multi‑site experience is a plus.


• CIPD qualification or working towards (Level 5\+ desirable).


• Solid grasp of Irish employment law basics (probation, absence, RTW, data protection).


• Comfortable in HRIS and Excel (you can manage trackers, VLOOKUP/XLOOKUP or filters, and spot anomalies).


• Organised, calm under time pressure, and attentive to detail; you follow through.


• Clear, friendly communicator who builds trust with managers, depot teams, and new starters.


• Discreet with sensitive information and respectful of confidentiality.

• Occasional travel to depots may be needed for onboarding or meetings.


• Right to work in Ireland required.


• We are an equal opportunities employer.

Benefits:

• Company pension


• Private medical insurance

• Ireland (preferred)

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