252635-Secretary - Clinical Services
About The Organisation
Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.
We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate \& Property \& Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.
The Role
The post holder is required to provide a full administrative and secretarial service to a multi disciplinary team including the management of information systems and the co\-ordination of the clinical referral system.
The working pattern for this role is \- Monday, Tuesday 9 am \- 4\.30 pm and Thursday 10 am \- 2 pm
Please note this is a fixed term post for 18 months.
In this key role, you will:
- To provide a comprehensive secretarial and administrative support including the use of audio/copy typing, photocopying, word processing, the use of management information systems and email to facilitate the smooth and effective running of the department.
- To collect and collate all patient / performance monitoring/ staff governance activity and produce all statistical information associated with this.
- To monitor and maintain the waiting list and referral system for the department.
- To collect, prioritise and distribute incoming and outgoing correspondence and telephone calls on behalf of the team and to initiate action where required to ensure relevant and timely responses.
- To be the first point of contact and to liaise with relatives, carers, clients and other agencies by telephone or face to face to maintain the satisfactory operation of the department.
- To manage all aspects of document retrieval, filing and bring forward systems and to maintain the data base therefore ensuring that standards of protocol and accuracy are achieved thus ensuring the availability of up to date and accurate information at all times.
What You'll Bring:
- RSA3/SVQ3/NC in Secretarial Studies or equivalent.
- Proficient IT Skills which include a working knowledge of Microsoft office packages.
- Excellent organisation skills and the ability to prioritise and work on own initiative.
- Excellent oral and written communication skills.
- Excellent time management skills.
What we Offer
As a valued employee of NHS Lanarkshire, you can enjoy an extensive range of benefits including:
- Annual Leave \- 35 days including public holidays
- Generous NHS pension scheme
- Annual incremental salary progression
- Paid sick leave increasing with length of service
- NHS discounts and more.
- Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.
Operational Services Manager \- Airdrie, Coatbridge \& North Localities on lorraine.russell@lanarkshire.scot.nhs.uk
If you have any questions about the recruitment process or require support with your application, contact Lynn Deas, Recruitment Administrator on Lynn.Deas@lanarkshire.scot.nhs.uk
Interested?
Full details about the role are provided in the attached Job Description and Person Specification.
Please review our Application Guidance which explain key information including closing dates, amendments, righttowork requirements, sponsorship eligibility and important points to be aware of before submitting your application
You can also learn more about working with NHS Lanarkshire by viewing our Information Pack
Unless otherwise stated, the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.
This advert may close early if we receive a high number of applications, so we encourage you to apply early.
This listing is from indeed. View original listing ↗