Vehicle Administrator

Harris Group is a long\-established distributor of commercial vehicles, spare parts and aftersales services operating across Ireland and the UK. We represent globally recognised vehicle brands and are a market leader in the evolving commercial vehicle and EV space, including trucks, light commercial vehicles, buses and coaches.

We are seeking a motivated and enthusiastic Vehicle Administrator to join our growing team. This is an excellent opportunity for someone looking to start or develop their career within a fast\-paced and supportive environment.

Key Responsibilities and Accountabilities

Whilst the key responsibilities for the role are outlined below they are not limited to same.

*Vehicle Set Ups:*

• Create vehicle order on the system on receipt of same from Shipping Manager


• On creation of the Vehicle Birth Cert, upload information to the revenue system liaise with Group Tender Manager re same

*Vehicle Registration Tax (VRT) for Ireland \- Certificate of Conformity (CoC):*

• Upload CoC’s from manufacturers to revenue online system


• Ensure the body of the vehicle is also registered and new statistical code is received from revenue

*Sales Invoicing:*

• Generate quotes and create invoices as per SIMI Sales Order Form from Retail Sales Team member


• Create invoices as per Dealer Order Form


• Ensure accuracy of invoice i.e. pricing, costs and codes


• Invoice customer directly or go through partner brokers for finance option

*Supplier Invoices:*

• Create Purchase Orders for supplier invoices received for body, sign writing, tow bars etc

*Other:*

• Ensure all internal and external communications are of the highest standard


• Manage and maintain good working relationships with colleagues, suppliers, customers and any other external partners


• Generate sales reports as required


• Maintain records of all quotations and orders


• Assisting with stock takes by liaising with dealers and customers


• Ad hoc administrative duties

Person specification

As the ideal candidate you will demonstrate a strong work ethic with proven Automotive industry experience. You must also have relevant vehicle registration and sales invoicing experience.

Essential Skills and Experience:

• Strong focus on a positive Customer experience


• Demonstrated ability to multitask and perform under pressure


• Approachable with a ‘can do’ attitude


• Strong written and verbal communication skills


• Excellent telephone manner


• Strong relationship builder and team player


• Excellent problem\-solving skills


• Excellent attention to detail


• Excellent PC skills

Benefits:

• Bike to work scheme


• Company pension


• Employee assistance program


• On\-site parking

Work Location: In person

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