Transport Administrator

Role Purpose

Dhillon Carrier Limited is seeking a Transport Administrator to support the day\-to\-day administration and coordination of its transport operations.

The successful candidate will assist with organising deliveries and collections, maintaining transport and driver records, processing delivery documentation, communicating with drivers and customers, and providing general administrative support to the transport management team.

The role is important in ensuring that accurate information is maintained and that the company's daily transport operations run efficiently and in an organised manner.

Main Duties and Responsibilities

• Maintain and update daily transport, delivery and collection records.


• Assist with preparing and updating driver schedules, delivery schedules and vehicle movements.


• Communicate job details, collection information and delivery instructions to drivers.


• Monitor the progress of scheduled deliveries and report delays, failed deliveries or other operational issues to the Transport/Fleet Manager.


• Process and maintain proof of delivery (POD), delivery notes, collection records and other transport documentation.


• Maintain accurate records relating to drivers, vehicles, servicing, maintenance and other routine transport documentation.


• Enter and update delivery and transport information accurately on the company's systems.


• Respond to routine enquiries from drivers and customers regarding collections and deliveries.


• Liaise with drivers and operational staff to obtain missing paperwork or delivery information.


• Assist management with preparing basic transport reports, delivery records and operational information.


• Maintain organised electronic and paper records and ensure information is readily available when required.


• Provide general administrative support to the Fleet/Transport Manager and assist with the smooth running of daily transport operations.

Skills and Requirements

The successful candidate should have good administrative and organisational skills, be comfortable working with computer\-based records and documentation, and have the ability to communicate effectively with drivers, customers and management.

The candidate should have:

• Good written and spoken English;


• Good IT and data\-entry skills;


• Strong organisational and record\-keeping ability;


• Good attention to detail and accuracy;


• Ability to manage different administrative tasks and work to deadlines;


• Good communication and customer service skills;


• Ability to work effectively within a busy transport environment; and


• An interest in developing their knowledge of transport and logistics operations.

Previous experience in administration, transport or logistics would be advantageous; however, appropriate company\-specific training will be provided.

Language Skills

English and Punjabi and/or Hindi language skills would be advantageous, particularly for effective day\-to\-day communication with relevant drivers and operational contacts where those languages are commonly used.

English remains the primary working language of the business, and multilingual ability is an additional operational advantage rather than a substitute for the skills required for the position.

Position within the Business

The Transport Administrator will work under the supervision of the company's Fleet/Transport Manager.

The Transport Administrator will be responsible for routine transport administration, records, paperwork and communication, while managerial responsibilities such as overall fleet management, compliance, vehicle maintenance decisions, driver management and operational decision\-making will remain with the relevant manager.

Pay: £33,000\.00\-£34,500\.00 per year

Benefits:

• Casual dress


• Relocation assistance


• UK visa sponsorship

Work Location: In person

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