Transport & Accommodation Manager

Role Purpose:

To manage day\-to\-day transport, travel and accommodation for UK construction operations, ensuring employees and site personnel travel safely and efficiently between locations and receive suitable, cost\-effective accommodation when working away from home.

Key Responsibilities:

Transport Management

• Plan and co\-ordinate transport requirements for employees and directors


• Maintain an accurate record of company vehicles, drivers, bookings and transport arrangements


• Liaise with drivers, site managers, project managers and employees to ensure transport requirements are met


• Co\-ordinate vehicle movements between projects and locations


• Ensure vehicles are allocated appropriately based on operational requirements


• Monitor vehicle availability, servicing, MOTs, inspections and maintenance schedules


• Liaise with garages, vehicle hire companies and breakdown providers where required


• Arrange vehicle hire and replacement vehicles when necessary


• Monitor fuel usage, mileage and other transport\-related costs


• Ensure transport arrangements comply with company procedures and relevant UK legislation


• Identify opportunities to improve transport efficiency and reduce unnecessary costs


• Deal promptly with transport issues, breakdowns, delays and changes to site requirements

• Arrange hotel accommodation for employees and sub\-contractors working away from home


• Source suitable hotels based on location, availability, price, quality and proximity to construction sites


• Make, amend and cancel hotel bookings as required


• Manage accommodation requirements across multiple construction projects and locations


• Maintain an accurate central record of all hotel bookings, including names, dates, locations, booking references and costs


• Liaise directly with hotels and accommodation providers to negotiate rates and resolve booking issues


• Monitor check\-in and check\-out dates and ensure bookings are extended or amended where project requirements change


• Ensure workers have suitable accommodation when projects require overnight stays


• Identify cost\-effective accommodation options while maintaining appropriate standards


• Reconcile hotel invoices against bookings and investigate any discrepancies


• Maintain preferred hotel and accommodation supplier lists


• Develop and maintain good relationships with accommodation providers

• Maintain accurate transport, accommodation and travel records


• Prepare regular reports on vehicle usage, accommodation costs and transport expenditure


• Monitor budgets and identify cost\-saving opportunities


• Process invoices, purchase orders and booking confirmations where required


• Maintain spreadsheets and internal systems relating to transport and accommodation


• Provide regular updates to project and site management teams


• Respond quickly to changes in workforce numbers, project programmes and site locations


• Coordinate last\-minute travel and accommodation requirements


• Ensure all relevant documentation is filed and readily accessible


• Support the Operations and Commercial teams with transport and accommodation information


• Maintain confidentiality when dealing with employee and company information

• Ensure all transport arrangements are planned with safety as a priority


• Assist with monitoring driver compliance and vehicle documentation


• Report transport\-related incidents, accidents or concerns to the appropriate manager


• Support the company in maintaining a safe and compliant transport operation


• Work closely with site and health \& safety teams where transport arrangements may affect site operations

• Experience working within the UK construction industry


• Previous experience managing transport or accommodation


• Experience negotiating hotel or vehicle hire rates


• Knowledge of UK driving, vehicle and transport compliance requirements


• IOSH, CPC or other relevant transport/logistics qualifications would be advantageous


• Full UK driving licence preferred


• Ability to manage multiple bookings, vehicles, employees and locations simultaneously


• Strong problem\-solving skills


• Ability to prioritise competing demands


• Professional and confident telephone manner

• Highly organised and methodical


• Proactive and able to anticipate operational requirements


• Calm and professional under pressure


• Reliable and dependable


• Commercially aware, with a focus on controlling costs


• A confident communicator


• Practical and solutions\-focused


• Flexible and willing to respond to changing operational requirements


• Comfortable working in a fast\-paced construction environment


• Able to work independently while also being an effective member of the wider operations team

Benefits:

• Company pension


• Free parking


• On\-site parking


• Private medical insurance

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