Purchasing Administrator

Overview

We are looking to recruit a Parts Administrator to join our team at Vac\-Ex Ltd.

The successful candidate will support the day\-to\-day operation of the Parts Department by processing orders, maintaining stock records, liaising with suppliers, and ensuring parts are available to support our service and production teams.

Previous experience in a parts, stores, or administrative role would be beneficial but is not essential, as full training will be provided. Strong organisational skills, attention to detail, and confidence using computer systems are essential.

You must be reliable, proactive, and able to work both independently and as part of a team, with good communication skills and a flexible approach to work.

Essential Duties and Responsibilities:

· Assist with the procurement of goods and services for the company.

· Research potential suppliers and obtain quotes for products.

· Negotiate pricing and terms with vendors to ensure cost\-effective purchasing.

· Create purchase orders and track orders to ensure timely delivery.

· Collaborate with other departments to determine purchasing needs and specifications.

· Maintain accurate records of purchases, pricing, and inventory levels.

· Forecasting supplies on a yearly basis to ensure inventory targets are met.

· Create orders on behalf of our customers using internal systems (training will be provided).

· Produce shipping documents for couriers or freight forwarders (training will be provided).

· Monitor inventory levels and coordinate with suppliers to replenish stock as needed.

· Follow up on orders placed with suppliers when the due dates are not met.

· Update Bill of Materials spreadsheets for the equipment (training will be provided)

· Provide transport companies with the relevant information to ensure customer delivery requirements are met.

· Ensure correct documentation is on (paper and electronic) files and act accordingly as set out in the instructions.

· Any other duties as required by management for the smooth and efficient operation of the department.

The successful candidate will:

· Have good communications skills (both written and verbal).

· Be able to work independently in a busy environment and prioritise tasks effectively.

· Have excellent organisational skills, attention to detail and time keeping.

· Have previous experience in purchasing.

· Have strong negotiation skills and ability to build relationships with vendors.

· Liaise with other team members from other departments, transport companies, etc to ensure the customer deliveries requirements are met.

· Have analytical and problem\-solving abilities.

· Be a team player and adaptable to the daily needs of the department.

· Be proficient in using office equipment e.g. telephones and scanners.

· Be a proficient computer user including the full Microsoft Office package, particularly Excel.

Pay: From £12\.71 per hour

Benefits:

• Casual dress


• Free parking


• On\-site parking

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