Personal Assistant to Regional Employment Judge/Admin Officer

General Information

Salary
£25,582
Working Pattern
Full Time, Part Time, Part Time/Job Share
Vacancy Approach
External
Location
Cardiff
Region
Wales
Closing Date
10\-Jul\-2026
Post Type
Permanent
Civil Service Grade
AO
Number of jobs available
1
Reserve List
12 Months
Job ID
19264

Descriptions \& requirements

Job description
Proud to serve. Proud to keep justice going.
Our Personal Assistants /Admin Officers play a critical role, providing excellent administrative support and customer service to court users, judiciary and management.

About us

HM Courts \& Tribunals Service (HMCTS) is responsible for the administration of criminal, civil and family Courts and Tribunals in England and Wales. Our roles support our court users and colleagues within HMCTS, w people and businesses access potentially life\-changing justice. We’re looking for individuals who are committed to public service and making a difference in people’s lives to deliver justice. If you are interested in developing a career with a real purpose, please apply.

Your role

Tribunals are specialist courts whose judges and members hear a wide range of cases, such as tax, employment, and immigration and asylum. Tribunals often sit as a panel, incorporating a legally qualified Tribunal Judge as well as panel members with specific areas of expertise. Some tribunals have limited powers to impose fines and penalties or to award compensation and costs. Other types of tribunal decisions might result in the allowance or disallowance of a benefit, leave or refusal to stay in the UK, or the extent of provision of special educational help for school\-age children.

You will be assigned to teams to carry out a variety of general administrative duties to progress cases through the tribunal system or provide support to other functions within HMCTS.

Your skills and experience

Friendly and approachable manner with excellent customer service skills.

• Travel arrangements and hotel bookings.


• Diary management (such as E\-judiciary diary).


• Update outstanding Judgments spreadsheet on a weekly basis


• Training – dates, venues \& liaison with judges \& Non\-Legal Members, updating records on One Note


• Maintain a confidential filing system.


• Collate papers/open file when Regional Employment Judge is attending a meeting.


• Typing


• Maintain Judicial Mediation report


• Type minutes of meetings such as User Group Meetings.


• Training/Meetings: dates, venues \& liaison with judges \& Non\-Legal Members, updating records on One Note. Attend events at locations to support the Regional Employment Judge as admin assistance. Prepare syndicate group lists. Attend hotel on day prior to event to collate paperwork and set up room; run through the events of the day with the hotel co\-ordinator.


• Notifying the President’s Office regarding Special Leave/Sick Leave. Forms to be completed and sent to HQ. Email on a monthly basis sick record for Fee Paid Employment Judges and Salaried Judges.


• Liaison with President’s office –Non\-Legal Members appointments post\-retirement. Extensions of appointment: Keep records of appointments due to finish and those to be extended. Valedictory letter to be sent to NLM.


• Arrange job\-shadowing, maintain records and send to President.


• Complaints: Log complaint and update letters of complaint at the request of the Regional Employment Judge ensuring copies of any relating to a NLM are put on their file


• Arrange Appraisal dates and keep Appraisal database up to date


• New Fee Paid Employment Judges: Open new file, Arrange security badge/building pass. Maintain records of oath taking, induction training etc.

Keep Regional Employment Judge updated with email addresses when either an Non\-Legal Member starts or finishes.

• Update annual leave.


• Arrange salaried welfare meetings.


• Maintain a record of Welsh Language hearings for the Wales Support Unit


• Provide general support to the Salaried Judges as and when required


• Work effectively alongside another colleague as a job share


• Dealing with correspondence from Employment Tribunal President’s office


• Judge’s Sick leave/special leave


• Managing retiring NLMs / Judges correspondence


• First point of contact for JoHs – dealing with phone calls/emails


• Arranging meetings – User Group Meetings, Litigant in Person working party meetings, WETMA

These operational roles are customer facing, requiring successful applicants to be office based to provide HMCTS services to the public. Standard full time working hours are 37 hours per week. HMCTS welcomes part\-time, flexible and job\-sharing working patterns, w they meet the demands of the role and business needs and are agreed prior to appointment. All applications for part\-time, flexible and job\-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.

Lead Criterion: Statement of Suitability*.* A sift based on the statement of suitability may be held if a large number of applications are received.

Skilled Worker Visa

From 22 July 2025, the Government increased the salary threshold and skills level for Skilled Worker visas. This role does not meet the eligibility criteria for sponsorship in accordance with the current immigration rules if you looking to apply for a Skilled Worker Visa for the first time.

The Department cannot consider sponsoring you for this role unless you have held a Skilled Worker visa continuously since before 22 July 2025\. If you have held a Skilled Worker visa continuously, please raise this during your vetting checks and eligibility will be assessed in accordance with the immigration rules and transitional provisions in place.

If you are applying for this role and you do not meet the new eligibility criteria for sponsorship (or the transitional provisions), you will need to consider your options for obtaining and/or maintaining your right to work in the UK in light of these changes. Successful applicants must ensure they have and maintain the legal right to live and work in the Civil Service and in the United Kingdom.

The Department will continue to comply with UK Immigration Rules applied in the UK and Civil Service. You can read more about Skilled Worker visas and the eligibility criteria .

Further information.

Base Location – Wales Employment Tribunal, 3rd Floor, Cardiff Magistrates’ Court, Fitzalan Place, Cardiff, CF24 0RZ.,

Desirable Skill –Typing including audio typing.

Minimum part time hours acceptable would be 30 hours over 4 days.

For a full job description, please see the supporting document in the advert below before applying.

Welsh Version

Yn falch o wasanaethu. Yn falch o gynnal cyfiawnder.

Mae ein Swyddogion Gweinyddol yn chwarae rôl hollbwysig, gan ddarparu cymorth gweinyddol a gwasanaeth cwsmeriaid ardderchog i ddefnyddwyr llys, y farnwriaeth a rheolwyr.

Amdanom ni

Mae Gwasanaeth Llysoedd a Thribiwnlysoedd Ei Fawrhydi (GLlTEF) yn gyfrifol am weinyddu'r llysoedd a thribiwnlysoedd troseddol, sifil a theulu yng Nghymru a Lloegr. Mae ein rolau’n cefnogi defnyddwyr ein llysoedd a’n cydweithwyr o fewn GLlTEF, lle mae pobl a busnesau’n cyrchu cyfiawnder a allai newid bywydau. Rydym yn chwilio am unigolion sy’n ymrwymedig i ddarparu gwasanaeth cyhoeddus ac sydd am wneud gwahaniaeth ym mywydau pobl i sicrhau cyfiawnder. Os oes gennych chi ddiddordeb mewn datblygu gyrfa gyda phwrpas go iawn, ymgeisiwch.

Eich rôl

Llysoedd arbenigol yw tribiwnlysoedd y mae eu barnwyr yn gwrando amrywiaeth eang o achosion, fel achosion treth, cyflogaeth ac mewnfudo a lloches. Mae tribiwnlysoedd yn aml yn eistedd fel panel, gan ymgorffori Barnwr Tribiwnlys Cymwysedig ynghyd ag aelodau panel sydd â meysydd arbenigedd penodol. Mae gan rhai tribiwnlysoedd bwerau cyfyngedig i orfodi dirwyon a chosbau neu ddyfarnu iawndal a chostau. Gall mathau eraill o benderfyniadau tribiwnlys arwain at ganiatáu neu beidio â chaniatáu budd\-dal, caniatáu neu wrthod i rywun aros yn y DU, neu raddau’r ddarpariaeth o gymorth addysg arbenigol i blant oed ysgol.

Byddwch yn cael eich neilltuo i dimau i gyflawni amrywiaeth o ddyletswyddau gweinyddol i symud achosion yn eu blaenau drwy system y tribiwnlys neu ddarparu cymorth i swyddogaethau eraill o fewn GLlTEF.

Eich sgiliau a phrofiadau

Bod yn berson cyfeillgar ac agored, gyda sgiliau gwasanaeth cwsmeriaid rhagorol.

• Trefniadau teithio ac archebion gwesty.


• Rheoli dyddiadur (fel dyddiadur e\-Judiciary).


• Diweddaru’r daenlen Dyfarniadau sydd yn yr arfaeth yn wythnosol.


• Hyfforddiant \- dyddiadau, lleoliadau a chysylltu gyda barnwyr ac Aelodau nad ydynt yn gyfreithiol gymwys, diweddaru cofnodion ar One Note.


• Cynnal system ffeilio gyfrinachol.


• Coladu papurau/agor ffeil pan fydd Barnwr Cyflogaeth Rhanbarthol yn mynychu cyfarfod.


• Teipio


• Paratoi a chynnal adroddiad ar Gyfryngu Barnwrol


• Teipio cofnodion cyfarfodydd fel Cyfarfodydd y Grŵp Defnyddwyr.


• Hyfforddiant/Cyfarfodydd: dyddiadau, lleoliadau a chysylltu gyda barnwyr ac Aelodau nad ydynt yn gyfreithiol gymwys, diweddaru cofnodion ar One Note. Mynychu digwyddiadau mewn lleoliadau i gefnogi’r Barnwr Cyflogaeth Rhanbarthol fel cynorthwyydd gweinyddol. Paratoi rhestrau grwpiau syndicâd. Mynychu’r gwesty ar y diwrnod cyn digwyddiad i goladu gwaith papur a threfnu’r ystafell; rhedeg trwy ddigwyddiadau’r dydd gyda chydlynydd y gwesty.


• Hysbysu Swyddfa’r Llywydd ynglŷn ag Absenoldeb Arbennig/Salwch. Ffurflenni i’w llenwi a’u hanfon i’r Pencadlys. E\-bostio cofnod salwch yn fisol ar gyfer Barnwyr Cyflogaeth sy’n Derbyn Ffi a Barnwyr Cyflogedig.


• Cysylltu gyda swyddfa’r Llywydd \- penodiadau Aelodau nad ydynt yn gyfreithiol gymwys ar ôl ymddeol. Ymestyn penodiadau: Cadw cofnodion o benodiadau ar fin dod i ben a’r rhai i’w hymestyn. Llythyr ffarwelio i’w anfon at yr Ynad Arweinyddiaeth Genedlaethol (NLM).


• Tr

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