Operations Cost & Administration Coordinator

Join ID Logistics as our Operations Cost \& Administration Coordinator and support our new site team as we prepare to open and embed our brand\-new site in Rugby.

If you are organised, accurate, and thrive in a fast‑moving environment, join ID Logistics as our Operations Cost \& Administration Coordinator. You will bring vital operational administration support to the business. You will support various departments with a finance‑focused administrative lens to ensure our operation is running at its best.

Key Responsibilities:

• Support daily site operations by delivering accurate administrative and finance‑focused tasks.


• Process invoices, expenses, purchase orders, and assist with month‑end activities.


• Handles invoice queries, liaising with suppliers and internal teams to resolve issues promptly.


• Generation of weekly operational and financial statistics


• Monitors and tracks budgets, highlighting variances in spend


• Maintain records, databases, and operational documentation to ensure financial accuracy.


• Consult with suppliers, drivers, internal teams, and customers to resolve queries promptly and professionally.


• Provide general operational administrative support including email handling, filing, visitor assistance, and coordination of operational paperwork.


• Assist with financial data checks, reporting, and provide support to on‑site finance teams.

• Previous experience within a finance administrative position


• A background in data reporting and experience producing management reports would be advantageous


• Confident supporting core finance processes, including invoicing, expenses, and accurate data entry.


• Strong numeracy skills with excellent accuracy and diligence.


• Proficient user of Microsoft Excel, Word, and Outlook.


• Effective communicator with a customer‑focused, solution‑oriented approach.


• Able to work independently, prioritise tasks, and manage a busy, varied workload.

ID Logistics is an international contract logistics group with a presence in 20 countries, representing more than 8\.0 million square meters of warehousing facilities in Europe, America, Asia, and Africa, with over 42,000 employees. With a client portfolio balanced between retail, industry, detail picking, healthcare and e\-commerce sectors, ID Logistics is characterised by offers involving a high level of technology.

We have been growing for 25 years, with an ethos of everyone being united and where innovation is constant. We have a demanding job to do, and we must move fast while being rigorous and precise.

We launched our first UK branch in June 2023, our 2nd in August 2025, our 3rd in May 2026 and we are now onto site number 4!

Operational excellence is one of the founding values of ID Logistics and each employee contributes to it: all your ideas, we will listen to them, and all your past experiences will enrich us.

So come develop your IDeas on the job in our new site in Rugby!

This is a full\-time on\-site position.

Please note we may review and progress applications ahead of the closing date.

We are not looking for agency support currently.

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