Office Assistant

We are currently seeking an Office Assistant (part time) to join our team in providing administrative support and ensuring efficient office operations. Reporting to the Site Manager but working closely with a number of colleagues to provide excellent organisational support to the business in a number of different areas.

Key Tasks \& Responsibilities:

• Act as the main point of contact for day\-to\-day office coordination


• Manage office supplies and ordering (stationery, kitchen items, equipment)


• Oversee stock levels and ensure timely replenishment


• Liaise with suppliers and service providers (cleaning, waste, facilities, utilities)


• Support general office organisation, layout, and upkeep (including kitchen, workshop and meeting room and communal areas)


• Coordinate and log maintenance requests and repairs


• Liaise with landlords/building management on facilities issues


• Ensure office equipment (printers, kitchen appliances, etc.) is functional and maintained


• Support periodic checks of the workspace to ensure it is safe, clean, and fit for purpose


• Keep records of contracts and servicing schedules


• Act as the internal coordinator for H\&S, ensuring processes are followed rather than delivering all elements directly. Managing the monthly H\&S meeting and taking notes, chasing actions from colleagues to ensure full compliance.


• Maintain and organise H\&S documentation (policies, risk assessments, training records)


• Ensure required risk assessments and compliance checks are completed and up to date (working with external providers where needed)


• Support the tracking of incidents, accidents, and near misses, escalating appropriately


• Coordinate with external H\&S consultants or advisors


• Monitor that required statutory checks are completed (fire safety, PAT testing, first aid kits, etc.)


• Raise Purchase Orders and work closely with the finance team for ensuring invoices are paid on time

• Previous experience in an office administration, facilities, or office support role


• Experience managing suppliers, orders, or office logistics


• Exposure to health \& safety processes (e.g., supporting audits, maintaining records, coordinating checks) *(does not need to be a specialist H\&S background)*


• Experience working with external vendors and service providers


• Experience maintaining records, trackers, or compliance documentation


• Excellent verbal and written communication skills


• Good IT skills – Word, Excel, PowerPoint


• Strong attention to detail and organizational skills


• Flexible to support where needed in tasks outside of scope

Benefits:

• Company pension


• Cycle to work scheme


• Free parking


• Life insurance


• On\-site parking


• Private medical insurance

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