Lead Medical Secretary

About The Organisation

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate \& Property \& Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

The Role

Supervise an administrative team of secretaries and administrative clerks and to provide a comprehensive administrative support to a team of clinicians, enabling clinicians to operate effectively and efficiently. Ensure the work of the administrative team is carried out in accordance with NHS Lanarkshire’s standard operating procedures. You will also provide comprehensive administrative support to a team of clinicians, enabling clinicians to operate effectively and efficiently. Work in accordance with standard operating procedures.

Please note this is a fixed term post for 8 months. Where a post only has temporary funding and an existing member of NHS Lanarkshire staff wishes to apply, this will be treated as a secondment. The employee MUST already have written agreement from their line manager to be released on a secondment before applying for the post.

In this key role, you will:

• Organise staff rotas to ensure that leave is taken in a structured fashion across the team, maintaining an appropriate level of service.


• Allocate daily work to ensure a prompt service is maintained


• Monitor demand for administrative services (eg letters dictated, appointments to be booked) and monitor the output of the team and individuals.. Use performance reports so that staff understand team performance and their individual contribution. Identify any significant risks to the delivery of a prompt administrative service (eg routine letters taking more than a week to be typed). Agree appropriate actions with your Directorate Support Manager.


• Work with the clinical lead to monitor clinical performance with administrative work (eg. e\-vetting, clinic outcomes, dictation of discharge letters, verification of letters). Agree appropriate steps to make improvements where problems are identified.

What You'll Bring:

• Comprehensive knowledge and understanding of medical terminology


• Evidence of effective team working and dealing with change


• Evidence of good communication skills with patients, clinicians and colleagues.


• Advanced audio typing skills

A driving licence is required; this must be a full UK/EU/EEA licence.

What we Offer

As a valued employee of NHS Lanarkshire, you can enjoy an extensive range of benefits including:

• Annual Leave \- 35 days including public holidays


• Generous NHS pension scheme


• Annual incremental salary progression


• Paid sick leave increasing with length of service


• NHS discounts and more.

*NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent \- regardless of race, disability, gender, sexual orientation, or care experience\* or any other dimension that can be used to differentiate people from one another.*

• *Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.*

For informal discussion, please contact Angela Rae, Assistant Operation Service Manager, Mental Health on Angela.Rae@lanarkshire.scot.nhs.uk

If you have any questions about the recruitment process or require support with your application, contact Gemma Irwin, Recruitment Administrator on Gemma.Irwin@Lanarkshire.scot.nhs.uk

Interested?
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Full details about the role are provided in the attached Job Description and Person Specification.

Please review our Application Guidance which explain key information including closing dates, amendments, righttowork requirements, sponsorship eligibility and important points to be aware of before submitting your application

You can also learn more about working with NHS Lanarkshire by viewing our Information Pack

Unless otherwise stated, the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.

This advert may close early if we receive a high number of applications, so we encourage you to apply early.

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