HR Operations Administrator (9-month Maternity Cover)

About us:

Flexiss Group is the UK’s leading independent provider of next\-generation self\-storage, we drive investment, development and management excellence across the self\-storage and flexible workspace sectors. SureStore and The Self Storage Company are both part of the Flexiss group.

Key Responsibilities

Employee Lifecycle Management

• Coordinate all employee onboarding activity, ensuring a seamless and professional new starter experience across the business.


• Prepare employment contracts, offer letters, onboarding documentation, and induction materials.


• Manage employee offboarding processes, including resignation administration.


• Ensure employee files and records are maintained accurately and compliantly throughout the employee lifecycle.


• Support right\-to\-work, referencing, and employment documentation processes where required.

• Provide day\-to\-day HR administrative support across the business.


• Maintain accurate employee records and confidential documentation in line with GDPR and company policies.


• Support the administration of absence, holiday, and employee records.


• Coordinate HR communications and support policy updates and distribution.


• Produce HR reports, trackers, and people\-related data as required.


• Act as a key point of contact for employee HR administration queries.

• Act as administrator and key user of the company HR and people systems.


• Maintain employee data accuracy across HR platforms and internal systems.


• Support system improvements, process automation, reporting, and user management.


• Ensure accurate system setup for new starters, role changes, and leavers.


• Produce reports and insights to support operational and people\-related decision making.

• Coordinate monthly payroll inputs, ensuring all employee changes, salary amendments, overtime, bonuses, and deductions are accurately processed.


• Liaise with finance team to resolve payroll queries efficiently.


• Process and manage employee expense submissions in accordance with company policy.

• Support HR and operational improvement projects across the business.


• Assist with employee engagement initiatives, communications, and internal programmes.


• Maintain trackers, records, and project administration to support operational efficiency.


• Provide ad\-hoc administrative support for wider business initiatives as required.


• Contribute to continuous improvement of HR processes, systems, and ways of working.

Essential

• Strong organisational skills with excellent attention to detail and accuracy.


• Strong Microsoft Office skills, particularly Excel and Outlook.


• Ability to manage confidential information with professionalism and discretion.


• Strong communication and interpersonal skills.


• Ability to manage multiple priorities in a fast\-paced environment.

• Previous experience in an HR administration, payroll, people operations, or business administration role. Experience working with HR systems, databases, or people platforms


• Experience coordinating payroll processes.


• Understanding of UK employment administration and HR best practice.


• Experience in a multi\-site operational business environment.

• Highly organised and detail oriented.


• Proactive and solutions focused.


• Approachable, professional, and trustworthy.


• Comfortable working across multiple priorities and stakeholders.


• Strong administrative discipline and process\-focused mindset.


• Able to work independently while collaborating effectively with teams across the business.

Benefits:

• Employee discount


• Free parking


• Health \& wellbeing programme


• On\-site parking

• Fleet GU51 2UJ: reliably commute or plan to relocate before starting work (preferred)

• English (preferred)

• United Kingdom (required)

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