Finance and Billing Administrator

Job Title: Finance \& Billing Administrator

Location: Upper Broughton, Leicestershire
Salary range: £29,250 \- £32,760, subject to experience

Hours: 37\.5 hours per week
Contract: Full Time, Permanent

Reports to: Finance Controller

Number of direct reports: 0

Acting as the key link between Finance, Commercial and Operations, the role is responsible for coordinating the billing process across the business, maintaining accurate contract values and supporting the commercial management of projects.

The role requires strong organisational skills, commercial awareness and attention to detail, with responsibility for ensuring invoicing, work in progress and contract\-related financial information are managed accurately throughout the project lifecycle.

In addition to day\-to\-day billing responsibilities, the postholder will support the continual improvement of systems, processes and reporting to enhance efficiency, improve information flow and reduce billing errors.

JOB PURPOSE

To manage and coordinate the Company's billing and revenue recognition processes, ensuring that completed works are invoiced accurately, contract values are maintained correctly and commercial information is effectively communicated between departments.

The role supports the profitable delivery of projects through effective management of billing activities, work in progress, retentions, final accounts and contract variations, whilst driving process improvements that strengthen financial controls and maximise operational efficiency

MAIN RESPONSIBLITIES

Billing \& Revenue Management

• Manage the monthly billing timetable and coordinate billing activities across the business.


• Ensure completed works are converted into accurate and timely invoices.


• Verify billing information against agreed tenders, purchase orders, contracts and client requirements.


• Monitor and maintain accurate records of work in progress (WIP) and claimable values


• Manage payments on account, interim applications, retentions and final accounts where applicable.


• Work closely with operational teams to ensure all chargeable work is identified and invoiced promptly.

• Maintain accurate project and contract values throughout the lifecycle of works.


• Support the management of contract variations, value changes and other commercial adjustments.


• Work closely with Commercial Managers to ensure financial and contractual information remains accurate and up to date.


• Provide billing and financial input in support of new tenders and contracts.


• Review project performance information where it impacts billing and revenue generation.

• Act as the primary liaison between Finance, Commercial and Operations regarding billing matters.


• Build effective working relationships with Site Managers, Project Managers and Commercial teams.


• Provide guidance and support to Operational teams on billing requirements and documentation.


• Resolve billing queries and discrepancies in a timely and professional manner.


• Ensure information required for invoicing and revenue recognition is communicated effectively across departments.

• Identify opportunities to improve and streamline billing processes, systems and reporting.


• Play a key role in the rollout of the new project management system, adapting and developing Finance processes to maximise its effectiveness for billing and revenue management.


• Reduce manual administration through improved systems and controls.


• Implement improvements that enhance accuracy and reduce billing errors.


• Contribute to the effective management information and reporting on billing, WIP and revenue performance.

• Ensure billing activities comply with company procedures and client contractual requirements.


• Maintain accurate records and audit trails supporting invoicing and contract administration.


• Provide Finance and Commercial teams with information required for month\-end reporting and reconciliations.


• Promote high standards of financial accuracy and data integrity at all times.

Benefits:

• Additional leave


• Company events


• Company pension


• Cycle to work scheme


• Employee discount


• Free parking


• Health \& wellbeing programme


• On\-site parking


• Profit sharing

• Are you able to commute to Upper Broughton (LE14 3BQ) five days per week?


• Do you have an experience in construction, housebuilding or a commercial environment?

• Administrative: 3 years (preferred)

• United Kingdom (required)

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