Document Controller

Document Controller

Location: Dublin, Ireland
Company: DCT – Digital Construction Technologies Ltd

Role Overview

DCT is seeking a highly organised and detail\-oriented Document Controller to support the effective management, control, distribution and maintenance of company and project documentation.

The role is responsible for ensuring that documents are accurately recorded, appropriately controlled, readily accessible and maintained in accordance with DCT’s internal procedures and ISO 9001:2015 and ISO 19650 requirements.

The successful candidate will work closely with project teams, management and external stakeholders to maintain strong document control processes across DCT’s BIM, Digital Construction Management and Geospatial projects.

Key Responsibilities

• Manage and maintain project and company document registers, ensuring documents are correctly named, numbered, classified and version controlled.


• Maintain accurate records of document revisions, approvals, submissions and distribution.


• Support the management of project information within the Common Data Environment (CDE) in accordance with ISO 9001 and ISO 19650 principles.


• Ensure project documentation follows agreed naming conventions, metadata requirements, revision status and information\-management procedures.


• Control the issue, receipt, review, approval and distribution of project information.


• Monitor document workflows and ensure information is issued to the appropriate stakeholders within agreed timescales.


• Maintain structured digital filing systems and ensure information can be easily retrieved when required.


• Support BIM project teams with document and information\-management requirements, including BEPs, TIDPs, MIDPs, deliverables and project registers.


• Assist with the preparation and maintenance of project information trackers and document control logs.


• Monitor documentation for missing, outdated or incorrectly controlled information and follow up with relevant team members.


• Support internal and external audits by maintaining accurate records and providing controlled documentation and evidence when required.


• Assist with the implementation and maintenance of DCT’s ISO 9001:2015 Quality Management System and ISO 19650 Information Management System.


• Maintain records relating to procedures, policies, templates, forms and other controlled company documentation.


• Support the review and updating of company templates and controlled documents, ensuring appropriate revision history and approval.


• Assist project managers and coordinators with document submissions, transmittals and information exchanges.


• Maintain confidentiality and appropriate access controls for company and client information.


• Support continuous improvement of DCT’s document control and information\-management processes.


• Liaise with internal teams, clients, contractors, consultants and other project stakeholders regarding documentation and information requirements.


• Provide general administrative and coordination support related to project information management.

• Previous experience in document control, information management, administration or a similar coordination role.


• Strong organisational and administrative skills with excellent attention to detail.


• Experience working with structured digital filing systems and document registers.


• Good understanding of document revision and version control.


• Strong knowledge of Microsoft Office, particularly Excel, Word and Outlook.


• Experience with document management systems, CDE platforms or construction/project collaboration platforms.


• Excellent written and verbal communication skills.


• Ability to manage multiple projects, deadlines and priorities simultaneously.


• Ability to work independently while also collaborating effectively with multidisciplinary teams.


• High level of accuracy and commitment to maintaining controlled and reliable information.

• Experience within the construction, engineering, architecture, BIM or consultancy sector.


• Knowledge of ISO 19650 information\-management principles.


• Knowledge of ISO 9001 quality\-management systems.


• Experience with Autodesk Construction Cloud / BIM Collaborate, Revizto, Navisworks or other construction technology platforms.


• Familiarity with BIM documentation, including BEPs, TIDPs, MIDPs, CDE workflows and information delivery requirements.


• Experience supporting internal or external audits.


• Experience working within a Quality Management System or Information Management System.

We are looking for someone who is:

• Highly organised and methodical.


• Detail\-oriented and quality\-focused.


• Proactive and comfortable following up on outstanding information.


• Reliable and able to manage confidential information.


• A strong communicator and team player.


• Comfortable working in a fast\-paced and technology\-driven environment.


• Interested in construction technology, BIM and digital information management.


• Able to identify opportunities to improve existing processes rather than simply maintaining them.

DCT – Digital Construction Technologies Ltd is a BIM consultancy and digital construction partner delivering BIM, Digital Construction Management and Geospatial Services across a range of sectors including data centres, pharmaceutical, healthcare, commercial, industrial, infrastructure and semiconductor projects.

The Document Controller will play an important role in ensuring that DCT maintains high standards of information management, quality and compliance as the company continues to grow across Ireland and international markets.

Pay: €32,000\.00\-€45,000\.00 per year

Benefits:

• Additional leave


• Bike to work scheme


• Company events


• Company pension


• Gym membership


• On\-site parking


• Work from home

This listing is from Indeed. View original listing ↗