Administrative Assistant (Fire Safety Delivery Support)

Location: Southwark, London (Hybrid Working)

Job Type: Temporary, full-time

We are looking for an Administrative Assistant to provide an efficient, professional and confidential administrative support service to the London Fire Brigade’s Fire Safety Regulation team on an interim 3-month basis. This role plays an important part in supporting the London Fire Commissioner’s purpose to serve and protect London by ensuring the smooth running of a busy office environment.

Day-to-day of the role:

You will be responsible for a wide range of administrative and office support activities, including:

• Providing professional customer service by telephone, email and in person


• Maintaining filing systems and administrative processes (paper-based and electronic)


• Producing documents, routine correspondence, reports, agendas and meeting notes


• Maintaining computer systems and databases, ensuring data accuracy and confidentiality


• Arranging meetings, appointments, interviews and events, including room bookings and resources


• Processing invoices, claims and purchase orders, checking calculations and resolving discrepancies


• Ordering stationery and equipment, monitoring stock and arranging maintenance where required

• Writing clear correspondence, minutes and short reports using accurate grammar and plain English


• Carrying out basic calculations, checking invoices/claims and producing simple statistics


• Organising and prioritising workload to meet deadlines in a team environment


• Using standard office IT systems and databases


• Professional, helpful communication and strong interpersonal skills

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