Administration Officer (Band 6 / AO)

Details
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Reference number

467221

Salary

£28,499 \- £28,499
A Civil Service Pension with an employer contribution of 28\.97%
GBP

Job grade

Administrative Officer
Band 6### Contract type

Permanent### Business area

HSE \- Chemical, Explosives and Microbiological Hazards Division (CEMHD)### Type of role

Administration / Corporate Support### Working pattern

Flexible working, Full\-time, Job share, Part\-time### Number of jobs available

2
Contents
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• Location


• About the job


• Benefits


• Things you need to know


• Apply and further information

Location
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BootleAbout the job
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Job summary

HSE’s Chemicals, Explosives \& Microbiological Hazards Division (CEMHD) comprises eight Band 1 (Grade 6\) led Units regulating health and safety across onshore major hazard industries including those subject to the Control of Major Accident Hazards Regulations 2015 (COMAH) in chemical manufacturing, refineries, explosives manufacture and storage, and the handling of biological agents. Regulation in the chemicals sector faces significant new challenges in response to the climate change, Net Zero and energy transition agenda. This post is in Unit 4, reporting to the Band 5 Team Leader and working closely with other teams and managers in the Unit.

This is an exciting opportunity as an Administrative Officer within HSE’s CEMHD Division working as a member of a Divisional Business Support team within our Bootle office.

You will contribute to the important work we do. You will work closely with your colleagues to deliver the key responsibilities of the post. You will be flexible and responsive and able to respond to changing work priorities which allow you to develop your skills and knowledge. In all that you do you will be proactive, innovative and be focused on delivering HSE’s business as well as able to plan and prioritise your work.

You will be responsible for supporting CEMHD’s frontline colleagues and processing notifications and applications on receipt, some of which HSE is a statutory consultee for. You will also be responsible for processing of Reporting of Injuries, Diseases and Dangerous Occurences Regulations (RIDDORs), monitoring generic email accounts, answering queries and gathering information for different requests.

Part time working hours are available for this role. We can accept part time applicants who can commit to working a minimum of 30 hours per week.

Job description

• Provide a professional administrative service for HSE, supporting frontline inspectors who deliver the work of the Chemicals, Explosives and Microbiology Hazards Division.


• Input and process data on to the computer systems, ensuring accuracy and attention to detail at all times, drawing conclusions from this data to make sound decisions.


• Contribute to the delivery of the teams’ goals, working effectively and collaboratively as a team member.


• Daily monitoring of team generic email accounts, answering emails and other queries that arrive in the office aswell as answering calls.


• Administrative support for FOI (Freedom of Information) / EIR (Environmental Information Regulations) requests received into the Division.


• Working with division relevant systems and programmes ranging from Microsoft Word, Excel and SharePoint to CEMHD bespoke databases.


• Effectively communicate with customers and external stakeholders.


• Ordering Personal Protective Equipment and stationery items.


• Office attendance on rotational basis to cover critical business tasks.

Person specification

• Proven communication skills, with the capacity to engage clearly and professionally with colleagues, customers and external stakeholders via email, telephone and written correspondence


• Capable of managing a varied workload, prioritising tasks effectively and responding to changing priorities


• Attention to accuracy, particularly when inputting and processing data and handling applications or notifications.


• Skilled in working collaboratively, supporting colleagues and contributing positively to team objectives


• Committed to providing a responsive and professional service, handling queries efficiently and appropriately


• Proficient in Microsoft Office applications (Word, Excel, Outlook) and able to learn new systems (e.g. SharePoint and bespoke databases).

Hybrid Working

At HSE, we are proud to be able to offer our people the opportunity to work in a hybrid way which combines working from home and the office. This is a voluntary, non\-contractual arrangement, and your allocated office will be your contractual place of work.

There will be a requirement to travel to the office for various activities, e.g., collaborative working, supporting and training colleagues. If hybrid working is suitable for you and your role, you will be expected to attend the office, or other business\-related site, for 60% of your working week. The arrangements will be determined primarily by business need, but personal circumstances and other relevant circumstances will also be taken into account.

Therefore, we would encourage candidates to consider if the commute from home to the office is a feasible distance to travel before making an application. Please note that if you are successful, hybrid working will be discussed prior to taking up the post.

Behaviours

We'll assess you against these behaviours during the selection process:

• Working Together


• Delivering at Pace

We only ask for evidence of these behaviours on your application form:

• Working Together

Benefits
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Alongside your salary of £28,499, Health and Safety Executive contributes £8,256 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides .Benefits

• Learning and development tailored to your role


• An environment with flexible working options


• A culture encouraging inclusion and diversity

We invest in our people with;

• Competitive rates of pay


• Access to the highly competitive Civil Service Pension Scheme to which HSE contribute 28\.97% far more than in the private sector.


• Family friendly policies and working hours to help balance your home life and career


• Carer friendly policies to help create a supportive working culture


• 25 days annual holiday increasing to 30 days after 5 years' service, plus bank holidays and 1\-day Civil Service privilege leave


• Parental leave benefits


• As a member of HSE you will gain access to a wide range of fantastic benefits that you can take advantage of such as the Cycle to Work Scheme, E\-Gift Cards, and Vouchers via our partner EdenRed.

Things you need to know
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Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.### Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours, Strengths, Ability and Experience.Test Information

Please be advised that the tests are NOT timed.

Upon submitting your short application form, you will be invited to complete Verbal Reasoning Test and a Numerical Test.

Please complete the online tests as soon as possible, within 24\-48 hours is recommended, to allow time to complete your full application before the closing date. If you successfully pass the tests, you will then be invited to complete the final stage of your application.

You must complete the online tests and your full application form by Midday, 13th July 2026. If you fail to complete all of the details before the deadline, your application will be withdrawn.

Guidance for the test will be available when you are invited to take the test. The tests are administered online and accessed via the CS Jobs website.

There will be maintenance for online tests on \[Sunday 28th June 2026]. This means you will be unable to access the online tests between \[4PM] and \[Midnight]. Your progress will be saved, and you will be able to continue once the tests are available again.

Application Information

After successfully completing the tests, you will be invited to complete your full application form including:

• An anonymised CV which should include your career history, experience and qualifications. Please be advised that the CV is for information purposes only and will not be scored.


• You will also be asked to complete an anonymised Personal Statement, of no more than 750 words which demonstrates how you meet the Essential Skills and Criteria of the job advert.


• A statement of up to 250 words that demonstrates the behaviour Working Together.

Please note that your examples do not need to be work\-related \- you can tailor your answer to projects, education or life examples you feel best reflect your experience.

Application Guidance

Please access the following link for guidance and further information on the Civil Service Tests, including practice tests: Civil Service online tests \- GOV.UK

Please access the following link for guidance on how to apply and how to complete a Personal Statement https://www.civil\-service\-careers.gov.uk/how\-to\-apply/

Please access the following link for further information and guidance on Behaviours, roles at this level are assessed against Administrative Assistant (AA) and Administrative Officer (AO): Success Profiles: Civil Service behaviours \- GOV

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