Accounts Assistant
Accounts Assistant
Location: International House, HITP, Blantyre, G72 0BN
Salary: Competitive, dependent on experience
Hours: Full time, 37 hours per week (Monday–Friday, core hours 9:30am–4:00pm)
About the role
We are looking for a proactive and detail\-oriented Accounts Assistant to join the Central Finance Team within HFD Group. This role is responsible for the management and administration of both the purchase and sales ledgers across several group companies. This includes bank reconciliations, processing payments, and preparing VAT returns to ensure accuracy and regulatory compliance.
The role also involves working closely with the management accountants, providing support during the month\-end process and assisting with reporting requirements. In addition, the post holder will liaise with both internal teams and external stakeholders to ensure invoices are raised promptly and payments are processed efficiently. This is an excellent opportunity for an individual who enjoys working in a fast\-paced environment and is looking to further develop their finance career within a growing and diverse group of companies.
The Finance Team
The Central Finance Team provides finance services across all Group companies, including:
Budgets and forecasts
Monthly management accounts
Payroll
Accounts payable and receivable
Treasury
Tax compliance
The team consists of the CFO, Head of Finance, Business Systems \& Change Manager, Financial Controller, Finance Manager, Finance Business Partner, Financial Accountant, two Management Accountants, Commercial Assistant, and Accounts Assistants.
Key responsibilities
Purchase Ledger
Process supplier and subcontractor invoices accurately and in a timely manner
Maintain and manage the purchase ledger across multiple entities
Perform supplier statement reconciliations and resolve any discrepancies
Prepare and assist with payment runs in line with agreed schedules
Ensure all supplier payments are made within agreed terms
Liaise with suppliers and internal teams to resolve queries promptly
Sales Ledger
Raise sales invoices accurately and in accordance with contractual terms
Monitor outstanding debtor balances and assist with credit control activities
Allocate incoming receipts and reconcile customer accounts
Investigate and resolve customer queries in a timely manner
Support the preparation of aged debtor reports
Banking \& Reconciliation
Perform regular bank reconciliations for multiple entities
Investigate and resolve reconciling items
Ensure all transactions are recorded accurately in the accounting system
VAT \& Compliance
Preparation and submission of VAT returns
Ensure compliance with VAT legislation and internal policies
Maintain accurate and complete supporting records for audit purposes
Month\-End \& Reporting Support
Assist management accountants with month\-end close procedures
Prepare supporting schedules and reconciliations as required
Provide information and analysis to support management reporting
Stakeholder Communication
Liaise with internal departments to ensure invoices are raised and approved promptly
Work collaboratively with the wider finance team to ensure efficient processes
Communicate with external stakeholders including suppliers, customers and auditors
About you
Experience \& qualifications
Previous experience in an accounts payable, accounts receivable, or similar finance role
Experience managing purchase and/or sales ledgers
Familiarity with VAT regulations and financial processes
Experience of working within a multi\-entity environment is advantageous
DD Collections
Skills \& attributes
Experience with Sage Intacct would be an advantage although not essential
Strong attention to detail and high level of accuracy
Good organisational and time management skills
Ability to work both independently and as part of a team
Good communication and interpersonal skills
Proficient in Microsoft Office, particularly Excel
Proactive and self\-motivated
Ability to prioritise workloads and meet deadlines
Professional and reliable approach
Flexible and adaptable to changing business needs
What we offer
Competitive salary
4x Life Assurance
Group Income Protection (70% of salary for 2 years)
Cycle 2 Work
EV Salary Sacrifice scheme
Help@Hands (24/7 access to a GP by phone or video, Mental health support with counselling and therapy sessions, Physiotherapy and health coaching services, Medical second opinions from trusted specialists, Fitness and wellbeing tools)
33 days annual leave
Company Overview
HFD is a diverse group specialising in Property, Renewables, and Technology. Our talented workforce across all divisions of our organisation allows us to provide customers with an unparalleled service. We strive to innovate and rethink our industries, we are committed to quality and environmental sustainability, and our customers and employees always guides us.
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