Accounts and Office Administrator

Company Overview

Proper Tasty is a vibrant and innovative catering company based in \<LOCATION\>. Renowned for our gourmet sandwiches and exceptional quality, we are committed to delivering delicious experiences that delight our customers. Our team values creativity, quality, and customer satisfaction as the core of our mission.

Summary

We are seeking an Accounts \& Office Administrator. The successful candidate will be responsible for day‑to‑day bookkeeping, customer service, and general office administration. This is a varied role that would suit someone who enjoys being involved across the business.

Duties / Responsibilities

Ac*counts / Bookkeeping*

• Raise and issue customer invoices \& credit notes in Xero.


• Register purchase invoices


• Pay supplier invoices: Weekly, identify suppliers due for payment, make payments, and record them in Xero.


• Bank reconciliation: Daily reconciliation of all bank transactions imported into Xero.


• Balance sheet reconciliations


• Payroll: Preparation for outsourced payroll provider (monthly


• Accruals and prepayments


• Fixed asset depreciation


• Quarterly VAT submissions

• Customer ordering: Receive customer orders and changes to standing orders, updating systems accordingly.


• Customer outreach: Proactively contact customers by phone or email to confirm orders and ensure production has accurate information.


• Supplier orders: Place supplier orders via email or online portals within supplier deadlines.


• Monthly stock take: Complete monthly stock counts for designated products and update Xero.


• Daily stock checks: Ensure daily manual stock checks are completed and filed.


• Customer feedback: Regularly contact customers to gather feedback on product quality, service, and potential new product opportunities.


• General administration: Complete daily tasks assigned by the Operations Manager.

The successful candidate will be:

• Upbeat, positive, organised, proactive, and customer‑focused.


• Experienced in bookkeeping, ideally AAT qualified or part\-qualified.


• Confident using Microsoft Excel, Word and general office applications.


• Comfortable working with IT systems. Proper Tasty is currently implementing an MRP system, NotaZone.


• Personable and able to build strong relationships with colleagues, customers, and suppliers. The role involves interaction with over 30 staff across production, driving, picking, packing, and wrapping.

• Location: Office‑based in Northallerton


• Hours: 5 weekdays, 7\.5 hrs per day, flexible 8am to 5pm


• Reporting to: Operations Manager


• Salary: £25,000 \- £28,000

Benefits:

• Company pension


• Discounted or free food


• Free parking


• On\-site parking

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