Workplace Assistant

Workplace Assistant – 1 year FTC

London

Up to £28,000

My client, a leading London law firm are looking for an experienced Workplace Assistant to join their team.

Summary of role

Department-Based Floor Support

Work from within the department, providing immediate, on-floor support for all daily operational administrative requests.

Handle reprographics and digital tasks including:

• Printing


• Scanning


• Photocopying


• Data Room creation


• E-bundle creation


• ShareFile preparation

Stationery & Print Area Maintenance

• Monitor and replenish stationery levels in departmental and shared stationery cupboards.


• Assist colleagues in locating specialist or less common stationery items.


• Keep printers fully stocked (paper, toner, staples) and operational to avoid downtime during urgent work.


• Report issues with equipment when encountered and highlight ongoing or repeat problems which are having a negative impact on efficient service delivery capabilities.

Post & Mail Management

Incoming and Outgoing Post

• Complete the incoming and outgoing post processes as required, ensuring items are handled promptly, accurately and in line with firm procedures.

Courier Management

• Process same-day, wait-and-return, multi-drop, UK overnight and international courier requests.


• Prepare packages for courier collection and ensure correct labelling and documentation.


• Support Fee Earners and PAs in selecting the appropriate courier service for urgency and destination.

Tracking & Handover

• Scan incoming courier items and deliver or place in departmental Working Paper Boxes.


• Maintain accurate electronic updates in the workflow system as required.

File Handling & Matter Administration

• Prepare, update and maintain physical files as requested by legal teams.


• Support fee earners with matter organisation, tidying, and file-related admin.


• Assist with the matter closing process in accordance with firm procedures and pass completed bundles to the records management function where needed.

Workspace & Environment Support

• Keep departmental print hubs, collaboration spaces and filing areas tidy, stocked and ready for use.


• Support light workspace tasks such as moving items, replenishing supplies or resetting shared areas.


• Maintain high standards of presentation in all workplace zones.

Workplace Services Support (Flexible Duties)

As part of the wider Workplace Services function, the role may be required to support:

• Reception cover (visitor management, telephone handling, service desk support).


• Meeting room setup, stationery replenishment, and general office housekeeping.


• Mailroom and package handling activities.


• Ad-hoc administrative or operational tasks during peak periods, staff absence, or firm events.


• The Workplace Service Manager in day-to-day general facilities tasks, including but not limited to reactive maintenance reporting and external contractor supervision.


• The records management function in the carrying out of service delivery processes and procedures when required.

Apply today for immediate consideration!

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