Trainee - Data Management

Your team
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The Pictet Group is one of the world’s leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzerland, the Group is represented at 30 offices in financial centres worldwide, and currently employs over 5200 people. Pictet has been present since 1989 in Luxembourg, where it employs over 700 people.

FundPartner Solutions provides a full suite of fund administration and private label funds services. The global team of industry experts specialises in fund domiciliation, registration and governance, as well as risk compliance and investment management services.

Pictet Asset Services provides custody, fund services and trading solutions for external asset managers, fund managers and institutional clients. We manage every aspect of the asset servicing value chain and our range of bespoke solutions include value\-adding analytics, trading strategy support and digital front\-end interfaces designed to provide an unrivalled customer experience.

Start date: ASAP

Duration: 12 months

Employment rate: Full\-time or Part\-time (80% \- 1 school day per week)

Prerequisite : a tripartite internship agreement signed with your school

Your role
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As part of the implementation of a Document Lifecycle Management (DLM) solution, we are seeking an intern to support the project team in the deployment, coordination, and continuous improvement of document management processes and tools.

• Identify and extract key metadata from documents (contracts, meeting minutes, fund documentation, prospectuses, etc.) and organise it into structured data tables (master data files).


• Contribute to the cleansing, standardisation and consolidation of data prior to its migration into the target tool, in close collaboration with business teams for validation purposes.


• Rename documents stored in the legacy system according to the new naming conventions defined for the target platform.


• Support the migration of documents and their associated metadata into the target tool, leveraging AI and automation solutions whenever appropriate.


• Monitor and document alerts ("hits") and anomalies detected by the new screening tool following migration, and prepare concise summary reports for relevant stakeholders.


• Maintain tracking files (Excel spreadsheets and master lists) and produce simple reporting metrics on progress, volumes and data quality.

Required experience:

• Pursuing a Bachelor's or Master's degree in Finance, Economics, Business Administration, Financial Law, or a related field.


• Previous exposure in finance, asset management, or an investment fund environment would be an asset.

• Good understanding of the investment fund industry and its key stakeholders (Management Companies, Depositaries, Distributors, Fund Administrators, etc.).


• Familiarity with key fund and governance documentation, including contracts, mandates, articles of association, meeting minutes and internal policies.


• Comfortable working with large volumes of data, including extensive Excel files, document repositories and simple databases.


• Advanced Excel skills, including filters, pivot tables and data validation/cleansing functions.


• Good knowledge of prompt engineering and generative AI tools used for large\-scale document and data extraction.


• Ability to design, test and optimise prompts to improve metadata extraction quality and minimise errors.

• Excellent attention to detail and a strong sense of accuracy and confidentiality.


• Ability to work independently while collaborating closely with business teams such as Legal, Corporate Secretary, Governance and Oversight.


• Strong analytical and organisational skills, with the ability to document processes and clearly communicate issues and risks.

• Fluency in either English or French; knowledge of the other language would be considered an advantage.

We will not accept any CVs from agencies.

In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

Diversity \& Inclusion
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*Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace.*

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