Team Assistant

Wise May are looking for a Team Assistant to join a friendly Financial firm based in the City. This is a great opportunity to provide extensive administrative alongside the EA's to the Investment team and wider business support.

This is a full-time and permanent position with a hybrid working arrangement, working the hours of 9am - 5:30pm.

Team Assistant duties include:

• Supporting the Executive Assistant to the CIO and Investment Managing Directors, taking ownership of delegated responsibilities and contributing to the effective operation and success of the Investment team.


• Providing comprehensive diary management support to the Investment Team.


• Organising complex travel and accommodation arrangements.


• Responding to emails on behalf of Investment team members, where required.


• Coordinating authorised wet ink and electronic signatures.


• Managing document administration, including filing, scanning, and document control.


• Coordinating Investment team communications and helping maintain engagement across the wider function.


• Supporting operational, administrative, project-related, and stakeholder activities as required.


• Organising and supporting internal and external events, including team away days, site visits, lunches, charity events, and seasonal activities.


• Providing general administrative support and assistance with ad hoc tasks across the office and wider team.


• Acting as an additional point of contact during colleagues' absence and providing reception/front-of-house cover as required.


• Attending and contributing to team meetings when required.

• Previous Office Assistant or Administrative experience.


• Strong academic background, educated to A-Level and above.


• Excellent computer skills - Including the use of Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook, Teams and SharePoint).


• Highly organised, efficient, and self-motivated, with excellent time management skills.


• Strong ability to manage multiple priorities in fast-paced environments and meet tight deadlines.


• Excellent written and verbal communication skills, with the ability to build relationships at all levels.


• Trusted to handle confidential and sensitive information with discretion and professionalism.


• Strong problem-solving skills, adaptability, and flexibility in response to changing priorities.


• Collaborative and positive team player who works effectively with peers and cross-functional stakeholders.

• Working with a supportive, warm and friendly team.


• Annual Discretionary bonus.


• 25 days annual leave excluding bank holidays.


• Life Cover (death in service).


• Pension – 5% employers’ contribution, 4% employee contribution.


• Private Medical Insurance.


• Annual Season Ticket Loan.


• Cycle to work scheme.


• Eye Care Vouchers.

This listing is from Reed. View original listing ↗