SUPPLY OFFICER (TJO), P3
Org. Setting and Reporting
This position is located in the Office of the High Commissioner for Human Rights (OHCHR) at Headquarters in Geneva. The Supply Officer reports to the Head of the Procurement, Logistics, and Global Support Unit (PLU) in the General Administrative Services Section (GASS) in the Programme Support and Management Services (PSMS).
Responsibilities
Within delegated authority, the Supply Officer will be responsible for the following duties. This job is primarily involved with supply chain, logistics, and property management; acquiring, furnishing, managing, and tracking all types of supplies, equipment, material, property, and services to OHCHR; managing and inspecting supplies; drafting guidelines and write\-off cases; and supporting PLU and the Local Property Survey Board (LPSB). An incumbent at this level typically: • Develops, reviews, monitors, assesses and manages guidance, procedures and operational workflows for the provision of global support services and management of files and records. • Plans and prepares forecasts, analysis, and reports of Organization’s machinery, equipment, tools, materials, services, supplies, and utilities. • Designs, develops updates, and makes use of relevant software for tracking, reconciliation, and costing purposes. • Initiates actions leading to procurement, maintenance, write\-off and disposal of items. • Undertakes market research and reviews best practices in programme development and adapts such practices to United Nation’s (UN) requirements. • Establishes and/or reviews OHCHR requirements. Initiates actions to fulfill and control these requirements. • Conducts technical survey visits to plan and ensure most efficient use of resources. • Develops plans for redeployment of surplus assets and equipment. • Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained across relevant functional areas. • Analyzes problems, audit and performance reports on OHCHR activities and provides remedial action programmes where required. • Maintains accurate allocation and control of all equipment and stores received, stored and distributed by OHCHR. • Prepares reports for submission to PLU and counterparts. • Monitors Third Party procurement status. • Reviews, prepares, and defends write\-off and disposal cases and initiates action to fulfill and follow\-up on approved recommendations. • May provide guidance to or supervise new/junior staff. • Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data\-driven planning, decision\-making, presentation and reporting. • May perform other related work as required.
Competencies
- PROFESSIONALISM: Knowledge of supply operations, practices and management. Ability to specify business rules in the specific supply or programme support area. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to analyze and interpret data in support of decision\-making and convey resulting information to management. • COMMUNICATION : Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two\-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. • CLIENT ORIENTATION : Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Advanced university degree (Master’s degree or equivalent) in business administration, public administration, engineering, supply chain or other relevant field is required. A first\-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non\-degree programs in data analytics, business analytics or database management programs is an advantage.
Job \- Specific Qualification
Not available.
Work Experience
A minimum of five years of progressively responsible experience in supply chain services, administration, logistics, engineering, property management or related area is required. Experience in supporting global operations for an international organization is required. Expertise in MS Office applications; Umoja, SAP or similar Enterprise Resources Planning (ERP) tools is required. Experience in collecting, analysing and presenting data is required. Experience in the drafting of cases, guidelines and reports is required. 2 years or more of experience in data analytics, data reporting, or related area is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).
Required Languages
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Language Reading Writing Listening Speaking
English UN Level II UN Level II UN Level II UN Level II
Desirable Languages
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Language Reading Writing Listening Speaking
French UN Level I UN Level I UN Level I UN Level I
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency\-based interview.
Special Notice
THIS POSITION IS TEMPORARILY AVAILABLE FOR SIX (6\) MONTHS, WITH POSSIBILITY OF EXTENSION \- SUBJECT TO AVAILABILITY OF FUNDS. • A current staff member who holds a fixed\-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. • However, a current staff member who holds an appointment at the G\-6 or G\-7 level may also apply to temporary positions in the Professional category up to and including the P\-3 level, subject to meeting all eligibility and other requirements for the position. • A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5\.7 below and staff rule 4\.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. • Pursuant to section 7\.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position. • If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to "internal candidates," who have been recruited through a competitive examination administered according to staff rule 4\.16 or staff selection process including the review of a central review body established according to staff rule 4\.15\. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost\-effective and operationally sound solution to meet the needs of the service. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclu
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