Stock and Purchasing Administrator

Job Post Summary

Date posted: 9 May 2025
Pay: £32,000\.00 per year
Job type: Full\-time, Permanent
Schedule: Monday to Friday, 8:30am – 5:00pm
Work location: In person, Harrow

Job Overview

We are seeking a diligent and detail oriented Stock and Purchasing Administrator to join our team on a full\-time basis.

The Stock and Purchasing Administrator will play a crucial role in ensuring that our inventory, tools, warranty processes and purchasing activities are well\-organised and efficiently managed. This position involves managing stock levels, raising purchase orders, issuing parts to engineers, maintaining tool logs, arranging warranty RMAs, and coordinating tool servicing and testing.

The ideal candidate will have strong organisational skills, excellent attention to detail, and a good understanding of stock control, purchasing, logistics and administrative processes.

Working Hours

Full\-time
Monday to Friday, 8:30am – 5:00pm

Responsibilities

• Receive and check incoming stock for accuracy and quality.


• Organise and store products in designated areas, ensuring easy access for retrieval.


• Replenish shelves with products as needed, maintaining optimal stock levels.


• Monitor inventory levels and report discrepancies or shortages to management.


• Maintain cleanliness and organisation of storage areas to ensure safety and efficiency.


• Collaborate with team members to optimise stock flow and layout.


• Use the inventory management system to accurately record stock movements.


• Assist in negotiating with suppliers when necessary to ensure timely deliveries.


• Raise purchase orders and accept deliveries.


• Issue parts to engineers.


• Arrange warranty RMA returns with suppliers and manufacturers.


• Prepare and manage small defect quotes.


• Maintain and update the company tool log.


• Arrange for tools to be sent out for calibration, servicing, testing and repair.


• Coordinate internal testing of tools where required.


• Manage tool warranty and service requirements.


• Liaise with engineers, suppliers and management to ensure tools and parts are available when needed.


• Ensure all job role activities are carried out in accordance with company policies, procedures, ISO standards, BS standards, NSI requirements and other applicable accreditations.


• Maintain accurate records and documentation to support audit, compliance and accreditation requirements.

Skills and Experience

• Strong understanding of stock control, purchasing and logistics operations.


• Previous stock or purchasing experience is required.


• Excellent organisational skills with strong attention to detail.


• Ability to work effectively both independently and as part of a team.


• Strong communication skills for liaising with suppliers, engineers and team members.


• Good administrative skills and confidence using inventory or purchasing systems.


• Ability to handle physical tasks, including lifting and moving stock items as required.


• Experience with warranty claims, RMAs, tool logs or service scheduling would be beneficial.


• Awareness of ISO 9001, ISO 14001, ISO 45001, BS standards, NSI requirements or working within an accredited environment would be advantageous.

If you are motivated and would like to work in a dynamic environment, we encourage you to apply.

BS7858 Screening

All employees are subject to security screening. This is a mandatory requirement for all individuals employed in a security environment.

Employment will be subject to successful screening. All screening is carried out by a third\-party vetting company.

BS7858 Vetting Requirements

The screening process will include:

• 5 years of employment verification


• 6\-year credit search


• Proof of ID and UK right to work


• Proof of address


• Basic Disclosure


• Coverage of any 31\+ day employment gaps within the 5\-year period

Equal Opportunities and Diversity Statement

AVS Projects Ltd. wholeheartedly supports the principle of equal opportunities in employment and opposes all forms of unfair discrimination on the grounds of colour, race, nationality, ethnic or national origin, sex, sexual orientation, marital status, religion or belief, age or disability.

We aim to create a diverse workforce where all individuals are treated with dignity and respect. We believe it is in AVS Projects Ltd.’s best interests and those who work within it to recognise the value of each individual and to combat prejudice, stereotyping and harassment.

Every possible step is taken to ensure that each individual has equality of opportunity and is treated fairly. Decisions on recruitment, selection, promotion, and career and personal development are based solely on objective job\-related or task\-related criteria.

We will monitor the composition of the workforce, policies and procedures to ensure that our equal opportunities policy statement is being properly implemented.

Job Types: Part\-time, Permanent

Pay: £32,000\.00 per year

Benefits:

• Company pension

Application question(s):

• The role is based in Harrow. Please apply only if you are looking for a role in Harrow.

Education:

• GCSE or equivalent (required)

Experience:

• stock / purchasing: 3 years (required)

Language:

• English (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person

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