Social Programme Coordinator & Operations Assistant

Apollo Social Programme Coordinator \& Operations Assistant

Role Summary

We are seeking an energetic, outgoing, and highly organised Social Programme Coordinator \& Operations Assistant to plan, deliver, and oversee a dynamic schedule of afternoon activities and excursions for our international students.

This dual\-role position combines hands\-on activity leadership with essential operational and administrative support. The successful candidate will bring creativity, strong organisational skills, and a passion for delivering exceptional student experiences.

The ideal candidate has a genuine enthusiasm for Ireland—its culture, history, and attractions—and is excited to share this with students from diverse international backgrounds.

Key ResponsibilitiesSocial Programme Delivery \& Activity Leadership

• Plan and deliver a fun, engaging, and diverse programme of social activities and excursions.


• Lead groups to cultural attractions, museums, and key destinations across Ireland.


• Provide informative and engaging commentary during activities and visits.


• Use Apollo’s programme framework while introducing new and creative activity ideas.


• Capture high\-quality photo and video content during activities.


• Share content with the marketing team and post updates on social media in line with brand guidelines.

• Create a welcoming and inclusive environment that encourages student participation.


• Engage students in conversation to build confidence and support English language practice.


• Promote weekly activities and drive bookings via the Apollo Student App.


• Address student concerns and resolve issues professionally, escalating where necessary.


• Work collaboratively with colleagues to enhance the overall student experience.

• Manage bookings, attendance, and logistical coordination for all activities and excursions.


• Organise payments related to programme activities in line with Apollo procedures.


• Prepare and distribute weekly schedules, announcements, and internal communications.


• Support operational tasks including:


• Coordinating agency visits and school tours


• Assisting with emergency support phone cover (rota basis)


• Supporting summer arrivals (2 Sundays in July/August)


• Carry out general administrative and operational duties as required.

• Work closely with the Student Experience and Operations teams to ensure smooth programme delivery.


• Assist in scheduling, coordinating meeting points, and organising transport logistics.

• Ensure the safety and wellbeing of students at all times during activities.


• Follow all Apollo safeguarding, welfare, and emergency procedures.


• Report any concerns promptly and professionally to relevant staff members.

• Start Date: Monday, 27th of July


• Hours: Monday to Friday, 8:30 \- 17:15, plus 2 Saturdays per month *(Saturday hours vary depending on excursion destinations)*


• Onboarding \& Training: Paid training sessions provided.

• Experience in customer service, tourism, education, or events


• Strong organisational and communication skills


• Confident leading groups


• Social media/content creation skills (desirable)


• Use Microsoft Office tools (Word, Excel, Outlook, PowerPoint) to support administrative tasks, communications, and reporting.

Ability to commute/relocate:

• Dublin, County Dublin: reliably commute or plan to relocate before starting work (preferred)

• Ireland (required)

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