Senior Operational Assistant (M/F/X)

Client Description:

Manpower is recruiting a Senior Operational Assistant for one of its clients operating in the European institutional sector and based in Luxembourg, for a temporary assignment.Job Description:

Your missions:

• Coordinate and monitor operational projects related to workspace services, ensuring compliance with internal procedures, budgets, and deadlines


• Support contract administration activities, including invoice management, contract follow\-up, amendments, and procurement\-related processes


• Assist with tender procedures, requisitions, and supplier documentation in line with internal procurement guidelines


• Prepare, draft, and proofread professional correspondence, reports, presentations, and administrative documents in English and French


• Support office space management activities in collaboration with internal stakeholders and ensure adherence to approved procedures


• Maintain accurate and efficient document management practices using internal systems and collaborative platforms


• Facilitate communication between the unit, internal customers, external service providers, and other departments


• Monitor service provider performance and contract execution, ensuring agreed service levels and project objectives are achieved


• Contribute to the preparation of activity reports, dashboards, and operational monitoring tools

Provide administrative and operational support to ensure the smooth running of the unit’s daily activities

• Candidate Profile:

Your profile:

• Secondary education completed, supplemented by a certification in Business Administration, Office Management, Facilities Management, Logistics, or a related field


• At least 5 years of experience in an administrative, operational, project coordination, or office management role


• Previous experience working in an international and multicultural environment


• Experience liaising with external suppliers and service providers


• Good understanding of contract administration, procurement processes, service level agreements, and performance monitoring


• Strong organizational and coordination skills with the ability to manage multiple priorities simultaneously


• Excellent drafting and communication skills


• Advanced knowledge of Microsoft Office tools


• Experience working with document management systems such as SharePoint, GED, or similar platforms


• Ability to work independently, meet deadlines, and maintain a high level of accuracy and attention to detail

Fluent in English and French, both written and spoken

• What Client Offers:

*Interested in this opportunity? Apply now!*

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