Senior Finance & Operations Officer

Recruitment Pack

Senior Finance \&

Operations Officer

Closing Date: Sun. 27th September

Interview Date: WC 5th October

Who we are

At Bury VCFA we’re proud to champion

the vital role the VCSE sector makes to

the people and communities of Bury.

Set up 5 years ago, Bury VCFA is here

to develop the capacity of VCSE sector

groups and organisations and connect

people into the wealth of volunteering

opportunities in the Borough.

We support the voice of the VCSE

sector through our networks and

strategic representation across a wealth

of themes, including health and social

care, children and young people,

community safety, skills and

employment and the environment.

We promote the sector, championing its

role strategically and acting as a catalyst

for the sector’s involvement in the design

and delivery of local services.

We are looking to add to our committed

team of staff to ensure we continue to

deliver quality services that meet the

changing needs of the VCSE sector in

Bury.

For more information about our services,

please visit www.buryvcfa.org.uk

How we work and what we do

Our work aligns with the four key

functions of Local Infrastructure as

identified by NAVCA (National

Association for Voluntary and

Community Action) for which we’re proud

to have received accreditation in April

2023\.

We provide volunteering and organisational development support

to the VCSE sector in Bury \- helping to build its capacity to

enhance the quality of life for individuals and local communities.

We promote the sector, championing its’ role strategically and

acting as a catalyst for the sectors’ involvement in the design and

delivery of local services.

How we work

Our vision is simple. All our work is focused on

*“Improving the lives of local people”*

How we work both as an organisation and as individual staff

members is captured in three key principles

We’re Collaborative

We work together to create solutions

We are open to new ideas and ways of

working

We are a movement \- connecting groups

and communities

We have Integrity

We bring together a range of knowledge and

expertise

We are a trusted safe pair of hands,

delivering a high quality service

We are Proud

We are proud to be part of Bury and the

communities we serve

We are passionate about our communities,

the sector and the people of Bury

At Bury VCFA we

offer a range of

benefits to ensure

you feel supported

35 hour full time

and connected

IT resources to keep

for continuous service opportunities you connected

5% employer

pension

contribution

Senior Finance and Operations Officer

Salary £30,870

Hours of Work Full Time (35hrs per week)

Contract Permanent

Benefits 5% Pension Contribution

22 Days annual leave \+ 3 concessionary days \+ bank holidays

Location Office Based

Responsible to Chief Officer

Responsible for Finance Officer (part\-time)

Special Conditions Occasional evening or weekend work

Area of Work Bury

The Senior Finance and Operations Officer plays a key role in supporting the smooth and

effective running of Bury VCFA’s finance and operational functions. Working closely with the

Chief Officer, the postholder will take responsibility for day\-to\-day financial processes and

operational administration. This role provides an important bridge between strategic

oversight and operational delivery, ensuring high standards of financial accuracy,

compliance, and organisational support.

Who we’re looking for

We are looking for a highly organised and financially confident individual with strong

attention to detail and experience working in a busy office or finance environment. You will

be comfortable supervising staff, managing competing priorities, and working collaboratively

across teams.

You will be someone who:

• Has solid experience in finance administration and operational support


• Is confident supporting budgeting, monitoring, and financial reporting processes


• Has experience maintaining a safe, compliant and effective working environment for

staff, tenants and visitors.

• Has strong organisational and problem\-solving skills


• Is committed to Bury VCFA’s values and mission

Main responsibilities

Finance and Financial Control

• Overseeing the day\-to\-day financial operations of the organisation including invoicing

and payments to suppliers and grant recipients, payroll and monthly submission of

data (via external payroll provider), expenses, pensions administration and oversight

of bank accounts.

• Maintain accurate financial records, overseeing financial data and systems of the

organisation and the use of QuickBooks.

• Maintain accurate asset registers.


• Produce monthly reconciliations, support cashflow monitoring and prepare

management information including budget monitoring to support organisational

decision making.

• Support annual budget preparation and forecasting processes, providing financial

information and analysis as required.

• Assist and support end of year processes including preparing information for financial

audit.

• Ensure financial procedures and internal controls are followed consistently


• Maintaining all contract and grant agreement records, ensuring all documentation

remains up\-to\-date.

• Support the role of Bury VCFA as a trusted grant giver by supporting panel

processes, maintaining accurate records and ensuring timely payments.

• Support procurement activity and ensure value for money is demonstrated in

purchasing and contract renewal decisions.

Operations, Facilities and Systems

• To manage Bury VCFA facilities, ensuring they are safe to use by our staff,

volunteers, visitors and tenants.

• To be the first point of contact for our tenants and liaising with the landlord as

required.

• Maintain organisational compliance schedules and coordinate statutory inspections,

including health and safety, fire safety, insurance, building compliance and other

regulatory requirements.

• Ensure the smooth running of the office, overseeing office supplies as required and

maintenance of office systems and equipment.

• Be the first point of contact for our IT and database providers, escalating issues as

required.

• Overseeing marketing of and hiring out of our facilities to support income generation

opportunities for the organisation.

• Identify opportunities to improve organisational systems, processes and controls to

enhance efficiency and reduce risk.

Governance, Compliance and Risk

• Support the Chief Officer in ensuring good governance of the organisation including

date setting for all board meetings including Finance and HR sub meetings,

compiling and distribution of board meeting papers and minute taking.

• Assist in preparing information for AGM and ensure accurate minutes are taken for

governance purposes.

• Ensure that company policies and procedures and relevant legislation or regulations

are followed, health and safety and internal safety checks including risk assessments

are completed and ensuring accurate records management.

• Lead the monitoring and maintenance of organisational risk registers and operational

risk assessments, escalating concerns to the Chief Officer and relevant Board

committees.

People and Organisational Support

• Liaise with our HR provider to manage and maintain our HR online platform and

ensure staff are supported to use the self\-serve system.

• Supporting recruitment, appointment and induction of Bury VCFA staff.


• To provide oversight of team meetings, ensuring dates are set, agendas are clear

and shared and actions are tracked

• Support organisational learning and staff development processes as required e.g.

booking training, maintaining records etc.

.
Person Specification

Skills

Strong written and verbal communication skills – with a high level of accuracy and

attention to detail.

Organisation \& Prioritisation \- Good planning and time management skills, with

the ability to manage competing demands.

Management Skills \- able to lead a small staff team with a collaborative and

supportive approach to line management and personal development.

Strong financial administration skills, including invoicing, payment processing and

maintaining accurate financial records.

Able to support budget monitoring and financial reporting

Able to manage a dynamic office environment, including facilities, office systems,

and supplier relationships, with due consideration to business needs and

compliance requirements.

Proactive approach to problem solving with the ability to respond quickly and

efficiently to any issues that may arise.

Confidence in using digital technology, including accounting software (preferably

QuickBooks), office applications, and database systems.

Desirable – Appropriate qualification in finance or accounting (e.g. AAT, ACCA) or

studying towards

Knowledge

Good financial knowledge and understanding, including financial regulations,

compliance and internal controls (preferably within the charity / voluntary sector)

Knowledge of operational compliance requirements including buildings

management, health and safety, data protection and other statutory compliance

for office\-based environments.

Understanding of human resources administration \- awareness of HR processes,

the ability to liaise effectively with external HR providers and support internal

systems.

Desirable \- Working kno

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