Receptionist and Facilities Support

We are working with a highly respected national research and innovation organisation seeking a proactive and personable Receptionist & Facilities Support Coordinator to join their Operations team in Central London.

This is an excellent opportunity for someone who enjoys being at the heart of a busy office environment and takes pride in delivering an exceptional front-of-house experience.

The successful candidate will play a key role in ensuring the smooth day-to-day running of a modern and collaborative workplace, supporting staff, visitors, meetings and events across multiple office spaces.

Key Responsibilities

• Managing the front desk and welcoming visitors


• Handling incoming calls and enquiries professionally


• Preparing meeting rooms, interviews and event spaces


• Supporting facilities operations across several office areas


• Coordinating deliveries, supplies and stock replenishment


• Maintaining communal areas and kitchen facilities


• Assisting with health & safety checks and reporting issues


• Liaising with contractors, facilities and IT teams


• Providing general administrative and operational support

About You

We are looking for someone who is:

• Friendly, approachable and highly organised


• Experienced in reception, facilities or office support


• Comfortable working in a fast-paced professional environment


• Proactive with excellent customer service skills


• A strong team player with a flexible attitude


• Confident communicating with people at all levels


• Able to manage competing priorities effectively

Experience supporting meetings, events or office coordination within a corporate, higher education, research or professional services environment would be highly advantageous.

What is on Offer

• Opportunity to work within a forward-thinking and collaborative organisation


• Modern Central London offices


• Inclusive and supportive working culture


• Exposure to a dynamic and intellectually stimulating environment

Applicants must be available for at least 3 months. Salary range according to experience

This role is fully office based and would suit candidates who enjoy hands-on operational support and being an integral part of a welcoming workplace culture.

To apply, please submit your CV for immediate consideration.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity

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