Reactive Maintenance Engineer Administrator

Job Summary
We are seeking a highly organised and detail\-oriented Reactive Maintenance Engineer Administrator to join our team. This role involves providing essential administrative support to the maintenance department, ensuring smooth communication and efficient management of maintenance activities. The ideal candidate will possess strong office experience, excellent computer skills, and a proactive approach to organisational tasks.

Duties

• Managing and updating maintenance schedules using Tradify \& Xero.


• Handling incoming calls with professional phone etiquette, directing queries appropriately, and recording relevant information.


• Performing data entry tasks accurately to log maintenance requests, work orders, and equipment records.


• Organising and maintaining digital and physical filing systems for maintenance documentation.


• Assisting with the preparation of reports related to reactive maintenance activities.


• Coordinating communication between maintenance engineers, suppliers, and other departments to facilitate timely repairs.


• Supporting the Office Manager.


• Providing general clerical support including typing correspondence, managing calendars, and scheduling appointments.

Experience

• Prior office experience is essential, preferably .


• Proficiency in computer skills including Microsoft Office (Word, Excel, Outlook) and Google Workspace is required.


• Experience with Xero or similar accounting software is advantageous.


• Demonstrable organisational skills with the ability to prioritise tasks effectively.


• Strong data entry skills with high accuracy levels.


• Previous administrative experience in a maintenance or engineering setting is desirable but not mandatory.


• Excellent phone etiquette and communication skills are necessary for liaising with internal teams and external contacts.


• Typing speed of at least 50 words per minute is preferred to ensure efficiency in daily tasks. This role offers a rewarding opportunity for an organised individual eager to contribute to a busy engineering team while developing their administrative skill set within a professional environment.

Benefits:

• Free parking


• On\-site parking

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