Purchasing & Inventory Administrator

Purchasing and Inventory Administrator

Location: Office based \- Barnsley

Experience Required: Minimum 12 months in a purchasing, supply chain, or inventory administration role

We are seeking a proactive and detail‑driven Purchasing and Inventory Administrator to manage end‑to‑end purchasing and inventory control across all company locations. This role is essential to ensuring smooth operations, accurate stock management, and strong supplier performance. You will work closely with internal teams and external suppliers to maintain efficient procurement processes and support business growth.

Key Responsibilities

• Create and process Purchase Orders for materials, including expediting where required


• Provide operational support for production, scheduling, and purchasing forecasts


• Carry out administrative duties to support supplier contract maintenance


• Chase suppliers for Purchase Order delivery updates


• Track orders and ensure timely deliveries


• Update internal databases with order details and delivery information


• Maintain and update accurate inventory records


• Monitor stock levels and raise orders when required


• Report and investigate stock discrepancies


• Analyse inventory trends to support future purchasing decisions


• Maintain adequate inventory levels to meet customer demand


• Collaborate effectively with the purchasing team and internal stakeholders


• Ensure all Purchase Orders meet authorisation requirements


• Support investigations into shortages or missing items identified in the warehouse


• Maintain KPI reporting and analyse supplier performance (e.g., OTIF, unfulfilled POs, internal service time, supplier quality)


• Ensure compliance with ISO 9001 standards and contribute to process improvements


• Adhere to all QHSE policies and procedures


• Uphold ethical standards and comply with all relevant laws and regulations


• Ensure all orders include accurate dates to support inbound goods forecasting and warehouse capacity planning


• Work daily reports for overdue or unfulfilled deliveries to reduce outstanding POs


• Keep reporting information up to date, including invoice queries and other departmental reports


• Conduct weekly reviews of open supplier complaints and non‑conformances

• Minimum 12 months’ experience in purchasing, supply chain, or inventory administration


• Strong organisational skills and attention to detail


• Confident communicator with suppliers and internal teams


• Ability to analyse data and produce clear reports


• Experience working with ERP or inventory management systems


• A proactive approach to problem‑solving and continuous improvement

• A competitive salary.


• No weekend or evening working – great hours Monday to Friday (37\.5\)


• Training opportunities to expand your skills. We offer accredited ILM training through external and in\-house training


• Apprenticeship opportunities on completion of the probationary period


• 25 days holiday, increasing with length of service, plus bank holidays.


• Buy / Sell holiday scheme


• Amazing employee discounts with major supermarkets and retailers with phsPerks.com


• Free Parking onsite so no parking costs


• Other benefits such as improved parental and paternity leave, a 24\-hour wellbeing helpline, cycle to work scheme, pension scheme, life assurance and more…

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