Purchasing Administrator

M Barnwell Services, the UK’s leading manufacturer, stockist and distributor of fluid sealing products are looking for a Purchasing Assistant to join their team.

Reporting to the Purchasing Manager you will enjoy a varied and busy position and have the organisation and decision making skills necessary to prioritise a demanding workload.

Purchase Order Administration

• Check and process order requisitions, ensuring all required information is accurate and complete.


• Send purchase orders and ensure supplier confirmations are received


• Maintain accurate and up\-to\-date order information on the purchasing system


• Process amendments and changes to orders, including those requested by the Sales team


• Communicate changes to suppliers and ensure revised order details are acknowledged


• Chase overdue purchase orders and obtain updated delivery dates from suppliers, monitoring and following up on forward orders to ensure they remain on track

• Investigate and follow up on stock shortages with suppliers


• Liaise with relevant departments regarding shortages, delays and supply issues


• Obtain revised delivery dates and communicate these internally where required


• Assist with resolving discrepancies between orders, deliveries and supplier documentation


• Escalate ongoing or significant supply issues to the appropriate member of the Purchasing team

• Process and follow up on proforma invoices where required


• Check and deal with courier invoices and related queries


• Investigate purchase invoice queries, liaising with suppliers and Accounts to resolve discrepancies


• Assist with resolving differences between purchase orders, supplier invoices and goods received


• Ensure outstanding invoice queries are followed through to resolution

• Maintain accurate purchasing records and documentation


• Respond to internal and external queries relating to purchase orders and deliveries


• Develop positive working relationships with suppliers and internal departments


• Provide general administrative support to the Purchasing team as required


• Ensure all purchasing administration is completed accurately and within agreed timescales


• Identify recurring issues and bring them to the attention of the Purchasing team

• Good level of communication


• Computer literate, able to use Microsoft office and email competently


• Able to take instruction


• Strong attention to detail


• Flexibility and willingness to perform wide range of administrative tasks


• Ability to prioritise and organise workload

• Results oriented with a focus on achieving and exceeding targets


• Able to work under own initiative with minimal supervision and as part of a team


• Be able to work in a fast paced and evolving work environment


• Thorough, with strong attention to detail and commitment to data accuracy


• Be flexible, adaptable and agile to meet business needs


• Participate in training sessions to continuously enhance skills and knowledge

• Timely delivery of key responsibilities


• Attention Level and quality provided


• Level of cooperation and flexibility


• General conduct

• Check and process order requisitions, ensuring all required information is accurate and complete.


• Send purchase orders and ensure supplier confirmations are received


• Maintain accurate and up\-to\-date order information on the purchasing system


• Process amendments and changes to orders, including those requested by the Sales team


• Communicate changes to suppliers and ensure revised order details are acknowledged


• Chase overdue purchase orders and obtain updated delivery dates from suppliers, monitoring and following up on forward orders to ensure they remain on track

• Investigate and follow up on stock shortages with suppliers


• Liaise with relevant departments regarding shortages, delays and supply issues


• Obtain revised delivery dates and communicate these internally where required


• Assist with resolving discrepancies between orders, deliveries and supplier documentation


• Escalate ongoing or significant supply issues to the appropriate member of the Purchasing team

• Process and follow up on proforma invoices where required


• Check and deal with courier invoices and related queries


• Investigate purchase invoice queries, liaising with suppliers and Accounts to resolve discrepancies


• Assist with resolving differences between purchase orders, supplier invoices and goods received


• Ensure outstanding invoice queries are followed through to resolution

• Maintain accurate purchasing records and documentation


• Respond to internal and external queries relating to purchase orders and deliveries


• Develop positive working relationships with suppliers and internal departments


• Provide general administrative support to the Purchasing team as required


• Ensure all purchasing administration is completed accurately and within agreed timescales


• Identify recurring issues and bring them to the attention of the Purchasing team

• Good level of communication


• Computer literate, able to use Microsoft office and email competently


• Able to take instruction


• Strong attention to detail


• Flexibility and willingness to perform wide range of administrative tasks


• Ability to prioritise and organise workload

• Results oriented with a focus on achieving and exceeding targets


• Able to work under own initiative with minimal supervision and as part of a team


• Be able to work in a fast paced and evolving work environment


• Thorough, with strong attention to detail and commitment to data accuracy


• Be flexible, adaptable and agile to meet business needs


• Participate in training sessions to continuously enhance skills and knowledge

• Timely delivery of key responsibilities


• Attention Level and quality provided


• Level of cooperation and flexibility


• General conduct

Founded in 1972, in Birmingham, M Barnwell Services is a family run business and prides itself on providing expert industry knowledge, technical expertise, products and services to over 5000 customers globally. They include established partnerships with the World’s leading OEMs in Automotive, Agriculture, Construction and Compressor Pump and Valves. We supply a wide range of fluid sealing products including O Rings, Seals, Gaskets, Fasteners, Sealing Kits and Shaft Repair Kits.

Pay: £25,500\.00\-£30,000\.00 per year

Benefits:

• Free parking


• On\-site parking

• Do you live within a one\-hour commute of our Head Office?

• B2B: 1 year (required)

• United Kingdom (required)

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