Project Manager - AV

To manage each project in a professional and highly organised manner, taking full responsibility for its planning, delivery and successful implementation, ensuring that the activities of Internet Videocommunications’ technical teams are fully co\-ordinated and work in synergy with any site contractors and that the outcome not only meets but exceeds the expectations of the client.

DUTIES

• Liaise and build strong, long term working partnerships with clients and 3rd party contractors.


• Conduct detailed and comprehensive site surveys, as and when required, completing all necessary survey documentation and distributing the same to all relevant parties as well as storing this on the Company’s file servers.


• Plan and co\-ordinate all aspects of the project, including but not limited to the room design works, the AV design works, software implementation, workshop operations and all on\-site works.


• Produce and issue, in a timely manner, all information including room plan drawings and schematics to the relevant parties, both internally and externally. Ensure that this information is stored on the Company’s file servers.


• Identify and highlight any and all 3rd party contractor activities that need to be completed to bring the project environment to a state of readiness prior to the Company’s own installation works commencing. Such activities must also be included and illustrated in the Company’s project plan.


• Be responsible for keeping the client fully informed of the project status throughout the programme of works, holding regular (weekly) meetings / videoconference calls and providing weekly project progress reports.


• Complete a ‘Work Package’ including all the above documentation plus Risk Assessments, Method Statement and Statement of Works and ensure that any other relevant information is collated into a Work Pack and presented to the Installation engineers.


• Conduct a pre\-installation meeting with the Installation team and, where appropriate, attend the client site on the first day of on\-site works to kick\-off the installation and walk through the project works.


• Ensure all on\-site regulations are adhered to and that inductions are scheduled prior to commencement of installation works.


• Assist the Finance Department, when required, in co\-ordinating and booking travel and accommodation for engineers during the course of the project.


• Manage the logistics of all equipment delivered into the final location.


• Commission and handover the solution to the client and, in conjunction with this, ensure a seamless handover of all technical documentation to Client Services.


• Ensure photos are taken of each meeting room/area after commissioning. These must show a clean and neat environment of the front and rear of each room and also include close\-ups of control systems, equipment racks, wiring etc. wherever applicable. These photos must then be uploaded onto the Company’s servers.


• Manage and deliver user training and training documentation to the client.


• Ensure all sign\-off documentation is completed by the client and archived on the Company’s servers.


• Maintain on a daily basis an up\-to\-date record of all activities and contact with clients and prospectsthrough the Company’s CRM database.

Benefits:

• Company pension


• Free parking


• On\-site parking


• Sick pay

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