Project Coordinator

Job Overview
A Project Coordinator plays a vital role in supporting the successful delivery of multiple projects by providing comprehensive administrative, procurement, logistics, and coordination support to Project Managers and operational teams. This position is responsible for maintaining project schedules, coordinating materials, plant, and deliveries, managing project documentation, and ensuring project information remains accurate and up to date within company systems. Working closely with suppliers, site teams, and internal stakeholders, the Project Coordinator helps ensure projects are delivered efficiently, on time, and within budget while proactively identifying and resolving issues that may impact project performance. The role requires strong organisational skills, attention to detail, effective communication, and the ability to manage multiple priorities in a fast\-paced environment.

Duties

• Coordinate and administer assigned projects from commencement through to completion.


• Obtain material quotations and liaise with suppliers to secure best value and service.


• Raise purchase orders for materials, labour, plant, and other project requirements.


• Maintain and update project schedules, delivery plans, and programme amendments.


• Coordinate deliveries and collections, including preparation of associated documentation.


• Monitor and maintain plant hire registers, ensuring all hired equipment is tracked accurately.


• Manage material lead times and communicate delays or shortages to project teams.


• Produce and manage material job boxes, including delivery and stock returns.


• Liaise regularly with Project Managers to monitor project progress and identify critical actions.


• Track outstanding documentation and obtain required approvals and sign\-offs.


• Create snagging lists and support project close\-out activities.


• Resolve project\-related invoice queries in a timely manner.


• Maintain accurate project records and ensure company systems are kept up to date.


• Attend general meetings and project handover meetings.


• Monitor correspondence and proactively address project\-related issues.


• Provide cover for colleagues during periods of absence and annual leave.

• Minimum 3–4 years' experience in a Project Coordinator, or the Construction industry


• Experience working within the construction, fit\-out, manufacturing, engineering, building services, or related project\-based environment.


• Proven ability to coordinate multiple projects simultaneously while managing competing priorities and deadlines.


• Experience raising purchase orders, obtaining supplier quotations, and supporting procurement activities.


• Strong understanding of project administration processes, including scheduling, document control, deliveries, and material management.


• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.


• Experience using project management or ERP software (such as Zoho Projects, Microsoft Project, SAP, COINS, or similar systems).


• Excellent organisational skills with strong attention to detail and accuracy.


• Strong communication and relationship\-building skills.


• Ability to work independently, take ownership of tasks, and proactively solve problems.


• Demonstrated ability to maintain accurate records and manage project documentation.

Benefits:

• Flexitime


• On\-site parking

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