Project Coordinator (Event Production)
Primary Role
Sterling is seeking an enthusiastic Project Coordinator to join our team as part of our continuing expansion. The ideal candidate will be customer\-focused, organised, and able to handle multiple jobs simultaneously while maintaining a good understanding of the live event industry. This role is crucial in supporting our Project Managers and contributing to the successful delivery of our events. The successful candidate will thrive in a fast\-paced, hands\-on environment and work effectively under pressure. Teamwork is a key part of the Sterling culture, with all parts of the business supporting and collaborating to achieve together.
Key Roles \& Responsibilities
Project Support
- Support Project Managers/Hire coordinators with the successful planning and delivery of events
- Coordinate multiple large\- and small\-scale projects and tasks, with competing priorities
- Book and manage crew, transport, and resources, including the creation of crew communication documents
- Assist in expanding our network of suppliers across the country
- Creating and raising of purchase orders for suppliers
- Commercial procurement and margin protection
- Assist with post\-event reporting and evaluation.
- Reviewing purchase orders versus freelancer invoices
- Data analysis and entry into Current RMS to enable accurate profit and loss
- Manage supplier documentation and keep details up to date
- Liaise with venues and other third parties as required
- Prepare and manage health \& safety documents and procedures
- Maintain and update the company's freelance database with accurate information
- Collect and process documentation from freelancers to ensure compliance
- Assist in expanding our network of freelancers across the country
- Support the implementation of quality control measures for freelancer selection
- Help evaluate and match freelancers to projects based on their skills, experience, and alignment with Sterling's values
- Generate reports on freelancer availability, utilisation, and performance
- Work collaboratively with other departments
- Help implement strategic crewing processes by:
- Preparing crew schedules and documentation
- Communicating with selected technicians
- Coordinating logistics for crew deployment
- Gathering feedback on crew performance
- Front desk/ reception cover
- High self\-motivation, with the ability to lead by example and work as part of a team
- Excellent communication skills
- Meticulous planning and attention to detail
- Commercial understanding
- Highly organized and proactive, with the ability to coordinate multiple projects and tasks simultaneously
- Strong IT skills
- Ability to thrive in a fast\-paced environment and react quickly to tasks in an efficient way
- Keen eye for detail and high standards of presentation
- Experience in the events industry
- Full UK Driving Licence and own transport
- Good understanding of technical event production (advantage but not essential)
- Previous experience of Current RMS, Teamtrack and Fleetcheek (advantage but not essential)
We're looking for a Project Coordinator who embodies the behaviours that define The Sterling Way:
Improvement at Every Stage: Continuously seeking ways to enhance project support processes, documentation, and coordination methods to deliver ever\-better service to clients and teams
Acting with Integrity: Being straightforward, upfront, and committed to maintaining high standards of professionalism in all client and team interactions
Care About the Details: Taking a meticulous approach to event planning and coordination, recognising that exceptional experiences are built on getting the small things right
Thinking Ahead: Proactively anticipating project needs and challenges, with particular focus on assembling and moulding the very best teams for each and every job based on project requirements and technical skills needed
Training \& Progression
Ongoing training will be provided as required. We are committed to developing our team and supporting career progression within our growing organisation.
Working Hours
If you have the experience we are looking for then you will already know that this is not a 9 ‘til 5 job. Due to the nature of our industry, we require our employees to have a flexible approach to their working hours. Weekend work may be required. However, our core hours are 08\.30 \- 17\.30 Monday to Friday.
Sterling Event Group are proud to be an equal opportunity employer. We positively encourage applications from all backgrounds, and all employment decisions are made based on merit, performance, and business needs.
Job Types: Full\-time, Temporary, Fixed term contract
Pay: From £30,420\.00 per year
Benefits:
- Company events
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- On\-site parking
- Private medical insurance
- Referral programme
- Altrincham WA15 0AF: reliably commute or plan to relocate before starting work (required)
- Full UK Driving Licence (preferred)
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