Project Coordinator

Company Overview
Allvalves Online Limited operates within the process control industry, supplying valves and actuators for water, oil, data centre and gas markets. The company focuses on providing essential components for industrial applications, emphasizing quality and reliability.

SCOPE OF ROLE:

To manage the end\-to\-end delivery of high\-value, high\-profile OEM customer projects within Allvalves’ dedicated Projects Division. This role oversees all aspects from sales order processing and back\-to\-back purchasing to progress tracking, logistics, and customer communication. The Project Coordinator ensures all documentation, certification, and drawings are professionally prepared and delivered, supporting Allvalves’ reputation for excellence and technical competence.

KEY RESPONSIBILITIES:

Project Management

• Manage and coordinate high\-value projects for OEM clients from order receipt through to delivery.


• Process sales orders accurately in the ERP system (Sage 200\), ensuring correct customer and technical specifications are captured.


• Process updates of orders and deliveries on 'Monday'


• Create and manage purchase orders (back\-to\-back with sales orders), ensuring timely and accurate supplier fulfilment.

• Track project timelines and delivery schedules, proactively managing delays or changes.


• Coordinate incoming and outgoing shipments, ensuring goods are delivered in full and on time.


• Work with warehouse and operations teams to prioritise project\-related dispatches.

• Act as the primary point of contact for project status updates – both internally and externally.


• Keep OEM customers and the Allvalves sales team informed throughout the project lifecycle.


• Attend project meetings and liaise with technical, sales, and purchasing teams to maintain alignment.

• Prepare and compile project documentation packs including:


• Technical drawings


• Certificates of conformity


• Inspection \& test records


• IOMs (Installation, Operation \& Maintenance manuals)


• Liaise with suppliers and engineers to gather correct and complete documentation.

• Contribute to the development of processes and tools for the new Projects Division.


• Help establish best practices for project tracking, documentation control, and customer experience.


• Assist with continuous improvement initiatives to increase efficiency and scalability.

• Proven experience in project coordination, order management, or technical customer service.


• Strong organisational skills and ability to manage multiple projects simultaneously.


• Experience working with ERP systems (Sage 200 experience preferred).


• High attention to detail, especially in documentation and technical specification accuracy.


• Confident communicator with excellent customer service and interpersonal skills.


• Understanding of technical products such as valves, actuators, or engineering systems (preferred).

• Previous experience working with OEMs or engineered product deliveries.


• Familiarity with technical documentation, certification, and QA processes.


• Ability to read or interpret engineering drawings and specifications.

• A key role in an exciting new division within a growing engineering company


• Competitive salary and benefits


• 20 days annual leave \+ bank holidays


• Company pension scheme


• Friendly and supportive team environment


• Opportunities for career progression and professional development


• Health Assured Medical App

Benefits:

• Company pension


• Health \& wellbeing programme


• On\-site parking


• Transport links

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