Project Administrator

Overview
We are seeking a detail\-oriented and proactive Project Administrator to join our established and growing team. The ideal candidate will play a crucial role in supporting project management activities, ensuring that all administrative tasks are executed efficiently and effectively. This position requires strong organisational skills and the ability to manage multiple tasks simultaneously while maintaining a high level of accuracy.

Duties

Property Inspection Reports

• Receive and save all vacant property inspection reports submitted by on\-site inspectors.


• Maintain accurate electronic filing systems for all incoming reports and supporting documents.


• Review inspection reports for completeness, accuracy, and compliance with company/client requirements.


• Identify maintenance issues, health \& safety concerns, or urgent remedial works highlighted within reports.


• Record all identified issues and track required remedial actions.


• Obtain contractor quotations for required repairs, maintenance, or remedial works.


• Liaise with contractors and suppliers to gather and compare quotations within required timescales.


• Prepare and send completed inspection reports, including quotations and recommendations, to end clients.


• Monitor outstanding, overdue, or missing reports and follow up with inspectors as required.


• Highlight recurring issues or concerns regarding report quality, accuracy, or missing information to the Operations Manager and Site Services Manager.

Alarm Response Call\-Outs \& Reports

• Receive and process alarm response call\-out reports from on\-site personnel and contractors.


• Review alarm response reports for accuracy, completeness, and any follow\-up actions required.


• Record incidents, remedial actions, and associated maintenance requirements.


• Obtain quotations for any repairs or corrective works resulting from alarm activations or site incidents.


• Submit completed alarm response reports and quotations to end clients in a timely manner.


• Escalate poor\-quality or incomplete reports where necessary.

Documentation \& Administration

• Format, proofread, and edit client\-facing documents including:

\- Site risk assessments

\- Incident reports

\- Inspection reports

\- Alarm response reports

• Ensure all documentation is professionally presented and issued in line with company standards.


• Maintain accurate records and update internal tracking systems/databases.


• Support the operations team with general administrative duties and reporting requirements.


• Ensure confidentiality and secure handling of client and property information.

Skills

• Strong organisational skills with the ability to prioritise tasks effectively.


• Proficient in office administration and clerical duties.


• Experience with computerised systems, particularly Xero for financial management.


• Excellent phone etiquette and communication skills.


• Proficient in data entry with a keen eye for detail.


• Familiarity with Google Suite applications (Docs, Sheets, Drive) is essential.


• Ability to work independently as well as part of a team in a fast\-paced environment.

If you are an enthusiastic individual looking to contribute to exciting projects while honing your administrative skills, we encourage you to apply for this rewarding opportunity as a Project Administrator.

Job Types: Full\-time, Permanent

Pay: £25,776\.00\-£27,000\.00 per year

Benefits:

• Casual dress


• Company pension


• Work from home

Language:

• English (preferred)

Work Location: Hybrid remote in Leeds LS1 2NP

This listing is from indeed. View original listing ↗