Project Administrator

Why Join Us:

We are seeking a Project Support Coordinator/Project Administrator who will be based at our Leeds office (with the option of 1–2 days hybrid working after the probation period). The role will work closely with the operational team, project team members, and wider business leads to support the efficient delivery of projects.

The role is responsible for managing key administrative functions, including document and information control, distribution, report collation, and providing effective communication support.

About the Job:
Support Contracts Managers in creating CPPs and maintaining site folders.
Ensure the SharePoint system is accurate, up to date, and well maintained.
Manage the O\&M process, including timely collection of supply chain information.
Carry out internal audits of electronic site files and record findings.
Coordinate HSQE trackers between Contracts Managers and the HSQE team.
Maintain the Site Manager tracker, ensuring all training records are current and recorded.
Take minutes for team meetings, governance calls, and internal/external meetings.
Share relevant documentation and reports with project teams.
Act as a point of contact for various working groups.
Ensure administrative resources and equipment are always available (e.g. MSP project packs, templates).
Assist in developing formal escalation and review processes.
Support the creation, collation, and distribution of reports.
To be successful you will have::

The Project Support Coordinator will demonstrate excellent communication skills, with the ability to build and maintain strong working relationships across teams and stakeholders.

Experience
Construction or refurbishment background/experience
Experience working within the facilities management industry is desirable
Experience managing third\-party supplier relationships
Strong attention to detail with a focus on quality control
Knowledge
Good understanding of project planning, administration processes, and techniques
Working knowledge of project management methodologies, including awareness of potential risks and their impact on project delivery and complexity
Skills and Competencies
Strong problem\-solving, planning, and organisational skills
Effective stakeholder management, negotiation, and conflict resolution abilities
Proficient IT skills
Excellent communication skills (verbal, written, listening, and presentation)
Other Factors
The post holder must be flexible in line with business requirements, including occasional out\-of\-hours working if required
The role requires the ability to travel, including overnight stays at short notice, depending on project and business needs

When you join us, you’ll receive

Salary: £25,000 – £30,000 per annum, depending on experience.
4% bonus, subject to achievement of targets
25 days annual leave \+ Bank Holidays.
Group personal pension scheme of matched contributions between 5% and 6%
Life Assurance
Funded Training Sponsorship Scheme
Discounts, vouchers, and financial aid programs

Don’t miss out on this great opportunity, and apply today by clicking on the ‘apply’ button.

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