Procurement Specialist

Job Specification

Job Title: Procurement Specialist

Location: Freiburg Germany

Revision: 0

Issued by: Rachel Lynch

Date: 10\.09\.2025

We are currently recruiting a Procurement Specialist to support our established team on our client site in Freiburg, Germany. This role will report to the Site Lead and the function of the role is to support the client in all aspects of the procurement operating in a fast\-paced and compliant environment.

Role/Responsibilities

• Complying with Health \& Safety


• Liaising with Engineers and other Client staff


• Sourcing supplies for our clients and providing quotes


• Obtaining purchase orders from our clients to support the quote


• Creating sales orders


• Matching client purchase orders to sales orders and despatching invoices


• Ordering from our suppliers and providing purchase order numbers


• Monitoring all open orders for clients and following up on items delayed


• Informing our clients of any delays or issues with daily, weekly \& monthly reporting


• Adherence to strict deadlines, providing timely, accurate information.


• Other ad hoc duties as required


• Running the MRP program


• Re\-viewing Min \& Max levels and recommending amendments based on usage or criticality


• Processing, recording and reporting on Savings and Cost avoidance


• Processing all Non MRP (Adhoc) requests

• Fluency in German and English


• Strong procurement background with excellent administrative skills


• Previous Pharma \& GMP experience an advantage


• Proficiency using ERP systems i.e., SAP, EAMs


• Strong organisational skills and the ability to multitask, work to deadlines and work under pressure.


• Excellent Communication Skills both verbal and written


• Excellent interpersonal skills and telephone manner


• Flexible approach to all areas of the role


• Proficiency in Microsoft Office particularly Excel and PowerPoint essential


• Excellent people skills with a focus on building and strengthening the client relationship


• A strong focus on continuous improvement and attention to detail


• Strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyse


• High level of integrity and dependability with a strong sense of urgency and results\-orientation.

Requirements

• Fluency in German and English


• Strong procurement background with excellent administrative skills


• Previous Pharma \& GMP experience an advantage


• Proficiency using ERP systems i.e., SAP, EAMs


• Strong organisational skills and the ability to multitask, work to deadlines and work under pressure.


• Excellent Communication Skills both verbal and written


• Excellent interpersonal skills and telephone manner


• Flexible approach to all areas of the role


• Proficiency in Microsoft Office particularly Excel and PowerPoint essential


• Excellent people skills with a focus on building and strengthening the client relationship


• A strong focus on continuous improvement and attention to detail


• Strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyse


• High level of integrity and dependability with a strong sense of urgency and results\-orientation.

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