Premises Officer
The Governors of St. Joseph’s Primary School are seeking to appoint a skilled and enthusiastic Premises Officer to start as soon as possible.
You will work under the guidance of the Premises Manager on a part time basis. There will be a significant amount of looking after the grounds of the school as well as the usual premises demands.
The majority of the work will be term time but there will be times in the holidays when you will need to be in school for contractors and holiday projects. Hours of work will be 20 hours per week. Working pattern will be every Thursday and Friday 7\.00am to 6pm. Initially, this will be a temporary role until July 2027
Salary Scale: NJC Grade 8 Annual Salary £32,597 \- £35,412 PRO RATA
Hours: 20 hours per week, term time only. There may be occasions in the holidays when you would need to be on site for contractors and these hours will be paid separately as and when required. Days and hours will be discussed at interview.
This role will involve a significant amount of time looking after the grounds of the school as well as the usual premises demands.
The full Job Description is below and the applicant will not be completing all aspects described below but will be trained to take on everything over time.
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JOB DESCRIPTION
Responsible to: Premises Manager
Responsible for: Site
Main Purpose of the Job
To be responsible for all aspects of site management including a wide range of duties and responsibilities connected with the fabric and grounds of the school. This includes security, cleanliness, porterage, monitoring contracts/contractors, routine maintenance and refurbishment, minor repairs, advising the School Business Manager/Headteacher on suggested improvements to the general school environment, to improve the productivity of site management and to carry out pre\-planned maintenance programmes.
General Responsibilities
- To ensure that the management and maintenance of the school buildings and environment are effectively undertaken
- To be responsible for the health \& safety of the site
- To undertake repairs and DIY projects
- To create and maintain an effective premises team ensuring that the changing needs of the school are met through training and development of the cleaning staff
- To ensure a clean, tidy and well maintained school environment
PREMISES MANAGEMENT
- To monitor the day to day maintenance, repair and cleaning of the school
- In conjunction with the School Business Manager (SBM)/Headteacher to monitor the day to day maintenance and repair budget and the cleaning materials budget
- To attend termly governor inspections of the school site
- To advise on a rolling programme of redecoration/refurbishment
- To order and supervise repairs and act as project manager for small maintenance contracts and improvement schemes, ensuring best value for money is received
- To assist the SBM/Headteacher to prepare documentation for tenders or specifications of small to medium projects
- To develop appropriate monitoring procedures to ensure that the school site is kept clean, safe and in a good state of repair and stocked with all necessary supplies
- To carry out regular checks and inspections of the premises, equipment and grounds keeping accurate manual records where appropriate, including Legionella testing
- To assist the Headteacher with termly fire drills and lockdown arrangements
- To ensure day to day maintenance tasks and requests for minor works are undertaken as expediently as possible and actions recorded in a timely manner
- To instruct and supervise the grounds contractor ensuring the school grounds are maintained to a high standard
- To be responsible for the security of the premises, liaising with Police and other emergency services in this respect as necessary
- To be responsible for opening up the school during term time and for the unlocking and locking of the school during school closure periods.
- In conjunction with the Headteacher to ensure that at the end of the day all doors, windows and gates are locked, gas and electrical appliances are turned off and all security alarms are set and working correctly
- To check, at least monthly, all perimeter fences, security devices, fire appliances, CCTV systems and alarms
- To ensure that the fire call points, intruder alarms and emergency lighting are tested weekly and results recorded
- To monitor, report and advise the SBM/Headteacher on all security matters
- To be aware of all out of hours activities at the school and arrange for the opening, closing, heating and availability of equipment as necessary for the smooth operation of both school functions and outside lettings.
- To act as main keyholder for the school on call\-outs
- To set and monitor the school heating and hot water systems
- To take energy readings on a monthly basis
- To ensure the school is kept clean and tidy and is conducive to learning e.g. litter picking, collection and disposal of refuse, disinfecting bins, ensuring toilets checked daily for fresh supply of disposables etc.
- To ensure that halls and other meeting rooms are set out as required for meetings, assemblies and other events and cleared away afterwards
- To ensure the school hall floor is kept clean and polished
- To ensure that all tools and cleaning products are stored correctly and are not accessible by pupils and that hygiene standards and regulations are met.
- To manage the provision of a portering and furniture moving service as required in order that school activities can proceed and that the entrance of the school is always clear and welcoming
- To ensure that orders received into school are delivered to the appropriate area / person as necessary
- To ensure that routine maintenance service checks on all serviceable equipment are carried out i.e. boilers, air conditioning units, fire fighting equipment, lightning conductors etc. and results recorded
- To ensure light bulbs, fluorescent tubes and starter switches etc are changed as necessary and fittings and shades are cleaned regularly
- To maintain stage and drama equipment, including stage lighting
- To ensure that all projector filters are cleaned monthly
- To monitor and report IT issues as necessary in relation to whiteboards, computers and projectors and to carry out minor repairs as necessary i.e. changing projector bulbs
- To carry out PAT testing and keep accurate records
- To undertake minor window cleaning as required
- To collect and dispose of all waste, refuse and surplus materials
- To clear up bodily fluids after accidents adhering to health \& safety procedures
- To perform the summer cleaning of the chairs and tables in KS1 and KS2s
- To carry out emergency cleaning if required
- To ensure that all working practices for Premises comply with current legislation
- To provide safe access to the school in the event of snow, ice or flooding
- To have knowledge of the location of all water and gas stop cocks and mains electricity power breakers etc
- All duties to be carried out in compliance with the Health \& Safety at work Act, Nationally and locally agreed Codes of Practice which are relevant and the School’s Health \& Safety Policy and Procedures
- To maintain the school’s equipment and plant inventory
- To place orders, via the school office, for items of housekeeping ensuring stock levels are maintained
- To order repairs and maintenance items in liaison with the SBM
- To establish and maintain a list of repairs / improvements
- To establish and maintain an audit of all tools and equipment, their state of repair and where they are kept
- To maintain all tools and equipment in good repair and arrange for the training of members of the Cleaning Team on their safe use
- To ensure mechanical equipment is inspected prior to each use
- To ensure power tools are inspected before use and are PAT tested as required
- To assist the SBM with obtaining tenders and quotes
- To carry out regular H\&S inspections and Risk Assessments on his/her own and with the SBM
- To report team members absence to the SBM and Office Manager
Pay: £16\.89\-£18\.36 per hour
Benefits:
- Cycle to work scheme
- Health \& wellbeing programme
- On\-site parking
- Sick pay
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