Post Room / Facilities Assistant

• Post Room/Facilities Assistant


• Chiswick Park, West London


• Up to £26,000 per annum


• 12-month Fixed Term Contract starting ASAP


• Role is based fully on-site at Chiswick Park

A global organisation with modern offices within the beautiful Chiswick Park is looking for a proactive and hands-on Post Room/Facilities Assistant to join their busy Facilities team.

This is a fantastic opportunity for someone who enjoys a busy and varied role, is hard working, takes pride in their work, and is happy to roll up their sleeves to support colleagues across the business.

The Post Room / Facilities Assistant is a key role supporting the Facilities Co-ordinator. You will manage all post room duties, meeting rooms set ups and assist the co-ordinators in the provision of other facilities services at the Chiswick Park offices.

Key duties will include:

• Ensure all deliveries to site are managed in line with company process


• Incoming mail to be stamped, scanned on to mailroom portal and placed into post ‘pigeon’ trays


• Manage H&S and ensure the post room and goods lift area are clean and tidy


• Assist the Facilities Co-ordinator with outgoing courier shipments and franking mail


• Carry out daily checks in all the meeting rooms, service hubs and around the site to ensure in line with H&S standards they are safe, clean and tidy


• Report H&S issues to the Facilities Co-ordinator


• Check service hub printers – A4/A3 paper trays are full and empty toner cartridges are replenished


• Report printers not working to the Facilities Co-ordinator so that maintenance engineers are called out for repairs


• Together with the Facilities Coordinator you will manage the furniture set up and re-set in the meeting rooms

Skills and experience required:

• The ideal candidate will have previous experience working in a Post Room or Mailroom for a large business


• You will take pride in your work and deliver high standards of customer service to the site/colleagues


• Be adaptable to change and working in a very fast-paced environment


• The ability to multi-task is key to being successful in this role


• Strong communication and ability to work well with your team


• Have a hands-on approach and be able to follow and execute instructions


• Strong Health & Safety awareness

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