Part Time Office & HR Coordinator

Role Overview

We are looking for a proactive and organised Part\-Time Office \& HR Coordinator to support the Head of HR and ensure the smooth day\-to\-day running of the office.

This is a varied role covering office management, facilities, HR administration, Health \& Safety and employee engagement. The successful candidate will be a reliable and approachable point of contact for employees, managers and external suppliers.

We are looking for someone with a positive, can\-do attitude who takes ownership, uses their initiative and follows tasks through to completion. You will be practical, solutions\-focused and comfortable managing a varied workload.

Key Responsibilities

Office Management \& Facilities

• Take ownership of the smooth day\-to\-day running of the office and be a visible and proactive presence within the office, identifying and addressing practical issues as they arise and following them through to resolution.


• Maintain a professional, safe and effective working environment.


• Manage office supplies, mail, deliveries, workspace requirements and office procedures.


• Coordinate landlords, suppliers, contractors, cleaners and other service providers.


• Manage facilities issues and ensure problems are resolved or escalated promptly.


• Coordinate and organise office moves, workplace projects and facilities improvements.


• Maintain appropriate office records, procedures and documentation.


• Support and arrange wellbeing and mental health awareness activities.


• Manage business insurance administration, records and renewal dates.

• Support the implementation and ongoing management of workplace Health \& Safety requirements and assessments, along with taking a proactive approach to identifying potential workplace risks and areas for improvement.


• Maintain relevant H\&S records, audits and documentation and follow up actions.

• Provide day\-to\-day global HR and operational support to the Head of HR


• Manage the HR inbox and respond to routine employee and manager queries.


• Support the practical application of HR policies and procedures, ensuring matters are handled appropriately and escalated where further HR input is required.


• Support the employee lifecycle, including recruitment, onboarding, changes and leavers.


• Maintain accurate and confidential employee records and HR systems.


• Prepare contracts, HR documentation and employee communications.


• Coordinate right\-to\-work checks, references, holidays, absence and attendance records.


• Support the coordination of appraisals, training and employee development activities.


• Support recruitment activity, including vacancy advertising, candidate communication and interview coordination.


• Assist with HR reporting, audits, budget administration and HR projects.


• Support the Head of HR with the implementation of HR initiatives and projects.

• Organise company events, including team events, celebrations, meetings and other employee activities.


• Coordinate charitable initiatives, volunteering and community activities where appropriate.

• Provide ad hoc support to the Pet Centre team as needed, assisting with administrative tasks, coordination, or other operational duties.

• Proactive, practical and solutions\-focused approach with excellent organisational, prioritisation and attention\-to\-detail.


• A strong administrator ideally with a good understanding of HR and employee processes along with facilities or workplace coordination.


• Excellent working knowledge of Microsoft Office and ideally having experience using HR systems; PeopleHR experience would be advantageous.


• Confident dealing with employees, managers, suppliers and external service providers.


• Able to handle confidential and sensitive information with discretion.


• Ability to work independently and take ownership of tasks.

This is a part\-time office\-based role in Chertsey, Surrey, and the successful candidate will be required to work from the office for the agreed working hours. Applicants should therefore be able to commute to our Chertsey office as required.

The salary is up to £20,000 per annum based on 25 hours per week, equivalent to £30,000 per annum on a full\-time basis of 37\.5 hours per week.

Please only apply if the salary is in line with your expectations and you are able to meet the office\-based requirements of the role.

Pay: Up to £20,000\.00 per year

Benefits:

• Casual dress


• Company pension


• Free parking


• On\-site parking

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