Part Time Facilities Administrator

Pay: £28,000.00-£32,000.00 per year

Job Description:

Facilities & Property Maintenance Coordinator

Part-time | Remote with London site visits | Circa £30,000 FTE, pro rata

We are looking for an organised and proactive Facilities & Property Maintenance Coordinator to support a portfolio of sites across London.

This is a varied role combining remote administration with regular site visits. You will work closely with site teams, contractors and central operations to keep sites safe, compliant, well maintained and presented to a high standard.

Hours: 15-20 hours per week, worked across three days - ideally Tuesday, Wednesday and Thursday. One day per week will typically involve visiting Greater London sites on a rota, with the remaining hours worked remotely.

What you’ll be doing

• Build strong working relationships with site managers and colleagues across the portfolio.


• Carry out site walk-rounds, identifying maintenance issues, defects, safety concerns and presentation improvements.


• Log, prioritise and coordinate reactive repairs, planned maintenance and snagging works.


• Book and liaise with contractors, ensuring they have the correct site access, information and paperwork.


• Track jobs through to completion, checking the quality of work and following up where required.


• Maintain accurate records of maintenance requests, quotations, invoices, contractor visits and completed works.


• Support planned preventative maintenance schedules and small improvement projects.


• Maintain health and safety, fire safety and compliance records, including risk assessments, certificates, contractor RAMS and inspection documentation.


• Support site checks around housekeeping, emergency equipment, fire exits, signage and general safety standards.


• Report hazards, defects, incidents and non-compliance issues, ensuring actions are completed and recorded.


• Manage the facilities inbox, provide updates on outstanding works and identify recurring issues or cost-saving opportunities.


• Assist with quotations, purchase orders and invoice checks.

What we’re looking for

• Previous experience in facilities coordination, property maintenance, building management, site operations or a similar role.


• Experience coordinating contractors, repairs, maintenance requests or planned works.


• A good understanding of health and safety and the importance of accurate compliance records.


• Strong organisational skills, with the ability to manage competing priorities and follow actions through to completion.


• Confident communication skills and a practical, service-led approach.


• Good IT skills, including Microsoft Office and confidence using trackers, databases or maintenance systems.


• A proactive, problem-solving mindset and excellent attention to detail.


• Ability to travel to sites across London once a week on a rota. A full driving licence is essential.

What’s on offer

• Flexible part-time hours across three days per week.


• Remote working for non-site-based hours.


• A varied role with genuine ownership across a multi-site London portfolio.


• The opportunity to build experience across facilities, property maintenance, health and safety and operational coordination.

Please apply with your CV if you have the relevant experience and would like to find out more.

Benefits:

• Flexitime


• On-site parking

Application question(s):

• Do you own a car and have a full clean licence?


• Do you have a minimum of 2 years commercial facilities coordination experience, ideally with the same employer?

Work Location: Hybrid remote in Potters Bar

This listing is from Reed. View original listing ↗