PA to Head Teacher

Overview
We are looking for a highly organised and proactive individual to support the Head Teacher. This role is central to maintaining smooth day‑to‑day operations within the school and ensuring that administrative processes run efficiently.

Main purpose of the Role

1\. Ensuring that the headteacher is fully supported in all aspects of their work including confidential matters.

2\. Assisting with academy administrative functions, as required.

3\. Providing first line HR admin support to the Academy in line with the published HR Roles \& Responsibilities matrix.

4\. Advising on compliance with legislation and guidance, including but not limited to DfE, data protection, Freedom of Information Act, GDPR, school governance.

5\. Lead professional for complaint handling, SAR \& FOI requests.

6\. Lead professional for policy update and amendment.

7\. Fulfil the duties of Clerk to the Local Academy Council.

Core Responsibilities and Tasks

Duties and responsibilities

1\. Manage the headteacher’s diary and time including booking appointments, acting as the ‘gatekeeper’, receiving visitors, providing preparatory support and making travel arrangements.

2\. Open, sort and distribute headteacher’s mail including electronic mail, advising on any urgent matters.

3\. Organise meetings, conferences, and events (internal and external) on behalf of the headteacher, including refreshments.

4\. Prepare agendas, take notes at, prepare, and distribute minutes of meetings swiftly.

5\. Ensure that the Headteacher is briefed in advance for all meetings with relevant correspondence and documentation emailed, printed, and presented in a professional format.

6\. Maintain an overview of all school policies, advising the headteacher when they are due for review and/or are due to be updated due to changes in legislation/guidance.

7\. Act as Clerk to the Local Academy Council, preparing and circulating agendas and papers for full Council and Council sub\-committee meetings, in conjunction with the Headteacher, Chair of the meetings and other staff as required.

8\. On behalf of the Headteacher, liaise with outside agencies on projects involving marketing, designing, and printing school\-related publications.

9\. Act as the point of contact in relation to any complaints received, referring matters to appropriate members of staff when required.

10\. Plan, develop, organise and monitor the administrative support services and all related systems, procedures and policies relating to the work of the Headteacher and Local Academy Council members.

11\. Implement and monitor administrative procedures and management information systems to ensure the provision of efficient and effective support services to the Head teacher and Local Academy Council members.

12\. Assist in the collation and preparation of statistics, management information and reports as required by the headteacher, the Local Academy Council, the Trustees, auditors, the local authority (LA), and the DfE.

13\. Co\-ordinate the collection, entry and extraction of data required to complete statutory returns.

14\. Establish and maintain good relationships with all students, parents/carers, colleagues, suppliers, contractors, and other professionals. Provide efficient administration and secretarial assistance to the headteacher.

Personnel/HR

1\. Working under guidance of the central HR team, manage the initial recruitment process for Academy staff.

2\. Liaising with the Academy recruitment manager to organise job interviews/assessments, requesting references, room booking etc ensuring the recruitment process is organised efficiently and professionally.

3\. Liaising with applicants ensuring all pre interview and pre\-employment checks and identification is carried out.

4\. Maintain the Academy’s Single Central Record ensuring information is entered in a timely manner, is correct and kept up to date for all individuals required to be recorded.

General Requirements

All staff are expected to:

1\. Work towards and support the vision and current objectives outlined in the Academy Improvement Plan.

2\. Contribute to the school’s programme of extra\-curricular activities and break/lunchtime duties as required.

Main duties and responsibilities are indicated above, however other duties of an appropriate level and nature may also be required, as directed by the headteacher. Please note that the post holder may occasionally be required to work outside of normal school working hours for extended school status activities, school events, meetings and emergencies.

Corporate Responsibilities

· The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment

· To pursue and promote the achievement and integration of diversity and equality of opportunity throughout the Academy’s activities

· To plan, monitor and review health and safety within areas of personal control

· To participate in the Academy’s Performance Management process and engage in continuous professional development and networking to ensure that professional skills and knowledge are up to date

• To maintain high professional standards of attendance, punctuality, appearance, conduct and positive, courteous relations with students, parents and colleagues

· The job purpose and key statements remain indicative and by no means exclusive. Given the evolving needs of the Academy, flexibility among staff is very important. All staff may be required to undertake other such reasonable duties as may be required from time to time in line with the grade of their post.

• An Enhanced DBS Check will be requested on successful application to a position at the Academy

Benefits:

• On\-site parking

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