Office Manager

Position: Office Coordinator role

Reports to: Directors

Employer: Well\-established professional services company

Location: Dublin 2

Onsite, Monday – Friday 8\.45am – 5\.15pm , with 1 hour break daily.

Main Responsibilities include:

• Managing the day\-to\-day operations of the office to ensure the smooth running of administrative functions.


• Managing front\-of\-house communications including telephone, email and visitor coordination.


• Coordinating meeting rooms, appointments, and office calendars.


• Managing incoming and outgoing post and courier deliveries.


• Monitoring office expenses, including office debit cards and reporting on individually assigned debit/credit cards.


• Preparing and issuing fee notices and invoices to clients and liaising with clients regarding account queries or payment issues.


• Acting as the first point of contact for office technology and facilities issues, including coordinating with IT, phone, and internet providers where necessary.


• Coordinating system improvements and overall best practice in terms of company policies and employee adaptation.


• Assisting with diary/calendar management for senior staff members as required.


• Carrying out general administrative and office support duties as needed.

• Previous experience in an Office Manager, Senior Administrator or Operations Support role.


• Strong organisational and communication skills.


• Excellent attention to detail and ability to multitask.


• Proficiency across Microsoft Office and cloud\-based systems.


• Experience using CRM or practice management systems desirable.


• Professional and client\-focused approach.


• Ability to work independently and manage competing priorities.

Salary of €38\-45,000

Employer Pension Scheme

Private Healthcare contribution after probation

Travel subsistence scheme

Competitive paid holidays

This position will suit a strong communicator who is systems savvy and well organised.

Pay: €37,000\.00\-€45,000\.00 per year

Benefits:

• Bike to work scheme


• Company pension


• Free or subsidised travel


• Private medical insurance


• Sick pay

• office administration: 3 years (required)


• Microsoft Office \& CRM: 3 years (required)

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