Office Manager / HR & Accounts Administrator

Company description

Based in Leith, we are a small, friendly team providing online software solutions to government and businesses with a particular focus on the agricultural, environmental and food sectors.

You may not have heard of us, but if you’ve bought fresh meat, fruit or vegetables from a supermarket in the UK, their provenance will likely have been checked or tracked at some point using our systems. With our products we strive to improve trust in the food you buy, working with multi\-national companies whose brands you’ll instantly recognise.

Job description

• Permanent contract


• Part\-time for 12hrs per week (suggested Tues, Weds, Thurs 10am\-2pm) but some flexibility on working days/hours)


• Hybrid remote/office working


• Salary: £9,048\.00 for 12 hours per week (pro rata from £26,390\.00\)

We are looking for an Office Manager / HR \& Finance Administrator to support the smooth running of the office for a team of around 12 employees.

This is a varied, practical role suited to someone who enjoys being in the detail, takes initiative and gets things done. You will take ownership of the Office Manager function in a standalone capacity, working closely with the Managing Director for support and guidance, as well as assisting with human resources and finance\-related tasks.

Key Responsibilities (Office Management)

• Oversee the day\-to\-day running of the office and act as the main point of contact for facilities and suppliers


• Manage health and safety processes, including fire safety, first aid and compliance checks


• Support client meetings, including logistics and preparation of materials


• Manage office supplies and ensure the workplace runs efficiently


• Support wider site management as required

Key Responsibilities (Human Resources)

• Oversee administration of our onboarding, induction and offboarding processes, ensuring a smooth employee experience


• Maintain and update HR policies in our intranet


• Support the implementation of HR initiatives and projects within the organisation


• Maintain accurate and up\-to\-date employee records and HR systems


• Coordinate staff training and development activities

Key Responsibilities (Accounts)

• Prepare and issue monthly client invoices via Quickbooks


• Assist with month\-end tasks


• Update existing reports


• Handle e\-mail queries from clients and suppliers regarding invoicing

Requirements \& Experience

We are looking for someone with:

• Previous experience in a similar role (essential)


• High level of accuracy and strong attention to detail


• Strong organisation skills


• The ability to able to work independently and to manage time effectively


• Proficient in Microsoft Office, particularly Excel


• Working knowledge of QuickBooks an advantage

Pay: £9,048\.00 per year

Application question(s):

• Are you able to commute to our office in Leith as required?

Experience:

• Administrative: 1 year (required)

Work authorisation:

• United Kingdom (required)

Work Location: Hybrid remote in Leith EH6 6SA

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