Office Manager - BANES CAMHS

Do you have strong Admin experience?

Are you seeking a new role in Mental Health?

A part\-time opportunity (30hrs a week) has arisen in our team! Our long standing Office Manager is retiring, and we are looking for the perfect new recruit!

You'll be based within Bath \& North East Somerset (BaNES) Community CAMHS who oversee the core CAMHS service for BANES, as well as LD CAMHS, Eating Disorders and Liaison Risk services.

In this role, you'll be responsible for running the admin team and providing them with supervision and ongoing training. A further requirement of the role is to liaise with the Estates and Facilities services of the Trust, to ensure everything is maintained, safety and fire checks are performed regularly, and manage any refurbishment undertaken.

You will support the Clinical Team Manager and the Deputy team Managers in the continuing development of the service, performance and administration processes.

All training will be provided early in your induction. We have numerous learning opportunities and there are always projects available for you to get involved with to really help progress your career.

We're a friendly and approachable team, who are incredibly supportive; we know how important it is to have a good team around you to succeed and be happy at work. We are happy to answer queries about the job, encourage informal visits and discussions to ensure the role is right for you!

In this role, you will be responsible for:

The day\-to\-day management of the admin team, the organisation of effective clinical management systems, client\- and family\-centred practices, health and safety procedures and administrative processes.

Supporting with the administration of some of the key functions of the team; team meeting, performance reviews and work force management.

The management of all administrative staff, including managing rotas, monitoring sickness and absence, annual leave, and study leave.

Ensuring that staff mandatory training is up to date and regular appraisals are completed with staff to identify any other training requirements.

Organising appropriate induction of new staff and managing disciplinary issues in accordance with Trust policies.

Developing systems to ensure all building works and equipment maintenance is carried out, including making sure that any necessary works are requested through GFM/Estates and undertaken accordingly. This includes all Information Technology Systems, reporting any faults and arranging for maintenance as required.

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the “candidate guide to making an application” which is attached to all roles.

Please include details around qualifications (including years these were gained particularly if we need to assess for clinical roles that these are still valid) and ensure that the supporting statement is tailored to the role you are applying for and addresses the essential criteria found in the JD.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

Excellent opportunities for career progression

Individual and Trust wide learning and development

27 days annual leave, plus bank holidays, rising to 33 days with continuous service

NHS Discount

Pension scheme

Lease car scheme

Employee Assistance Programme

Mental Health First Aiders

Staff accommodation (waiting lists may apply)

Staff networking and support groups

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

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