Office Assistant

Roles and Responsibilities

1\. Personal Assistant to the Director

• Act as the first point of contact for the Director, managing calls, emails, appointments, and correspondence.


• Provide high\-level administrative support, ensuring the Director’s schedule is optimised, prioritised, and aligned with business needs.


• Prepare reports, meeting agendas, notes, and presentations as required.


• Handle confidential information with discretion and professionalism.

2\. Office Management

• Oversee the smooth day\-to\-day running of the entire office environment.


• Manage all office supplies, equipment, utilities, and IT needs; ensure everything is functioning efficiently.


• Implement systems and processes to improve organisation, efficiency, and communication across departments.


• Keep physical and digital filing systems organized and up to date.

3\. Management Software (Training \& Use)

• Complete training and become proficient in the use of the company’s management software.


• Use Management software to manage job bookings, scheduling, workforce allocation, invoicing, client communications, and reporting.


• Provide support to the team for logging, tracking, and managing jobs and tasks within the platform.

4\. Communication \& Coordination

• Answer incoming calls professionally, directing inquiries and taking detailed messages for the Director and Contracts Manager.


• Monitor and respond to emails on behalf of the Director.


• Liaise with clients, site supervisors, and suppliers to ensure smooth communication flow.


• Ensure that all client and site communications are logged and followed up appropriately.

5\. Business Organization \& Administration

• Create and maintain internal systems to track job progress, workforce schedules, H\&S documents, vehicle maintenance, and equipment inventory.


• Assist with HR admin tasks including timesheets, holiday tracking, new starter paperwork, and subcontractor compliance.


• Support recruitment coordination as the business grows, including job postings, scheduling interviews, and onboarding new hires.


• Maintain up\-to\-date records of accreditations, insurances, licenses, and other key compliance documents.

6\. Supporting a Male\-Dominated, Fast\-Paced Industry

• Thrive in a growing construction environment with a predominantly male workforce.


• Be comfortable, confident, and assertive when dealing with tradespeople, site managers, and clients.


• Bring strong organizational structure and polish to a fast\-moving, practical business.

⸻

Ideal Candidate Profile

• Highly organized and thrives on getting things done.


• Exceptional multitasker who can juggle priorities and keep everyone on track.


• Strong communicator, both written and verbal.


• Confident, assertive, and professional – able to hold their own in a busy, no\-nonsense environment.


• Tech\-savvy with the ability to learn and champion new systems (like Salesforce, Xero etc)


• Self\-motivated, hungry to grow, and fully committed to helping the business scale.

Pay: £28,600\.00\-£30,000\.00 per year

Work Location: In person

This listing is from indeed. View original listing ↗