Office Administrator

Position Overview

We are seeking an organized, proactive, and versatile Office Administrator to manage our daily office operations and ensure a smooth, efficient work environment. The ideal candidate is a master of multitasking who can handle traditional administrative duties while bringing specialized expertise in one of our key focus areas: Finance, Purchasing, or IT support.

Because we operate in a multilingual and international environment, excellent communication in English and Dutch is essential, while knowledge of Chinese is highly valued.

Key Responsibilities

General Office Operations (Core Duties):

• Manage office layouts, maintenance, supplies inventory, and coordinate with local Dutch utilities, building management, and external vendors.


• Organize company events, internal meetings, and travel arrangements for team members.


• Maintain physical and digital filing systems, ensuring compliance with local administrative regulations and company policies.

• If your background is in Finance:


• Assist with basic bookkeeping, invoicing, tracking receipts, and managing petty cash.


• Coordinate with the accounting team for monthly expense reports and payroll administration support.


• If your background is in Purchasing/Procurement:


• Source office equipment, software licenses, and external vendor services.


• Compare vendor pricing, negotiate contracts, and manage purchase orders (POs).


• If your background is in IT:


• Act as the first line of defense for basic office tech issues (setting up workstations, troubleshooting Wi\-Fi, printers, and software).


• Manage company asset tracking (laptops, screens) and onboard new hires regarding IT access/security protocols.

Language Skills:

• English: Fluent (written and spoken) for professional, internal, and international communication.


• Dutch: Professional proficiency (written and spoken) to confidently handle communication with local authorities, Dutch suppliers, and service providers.


• Chinese (Mandarin): Knowledge of Chinese is considered a strong plus and will be highly advantageous for coordinating with international stakeholders.

• Experience: 2\+ years of experience in office administration, operations, or a related coordinator role.


• Specialized Track: Proven background, degree, or certification in at least one of the following fields: Finance/Accounting, Supply Chain/Purchasing, or Information Technology (IT).


• Tech Savviness: High proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace. Experience with specialized software (e.g., accounting software, ERP systems, or IT helpdesk tools) is a plus.


• Soft Skills: Strong problem\-solving abilities, excellent time\-management, and a collaborative mindset.

Arbeidsvoorwaarden:

• Bedrijfsfeesten


• Mogelijkheid tot promotie


• Reiskostenvergoeding

Deze vacature komt van indeed. Originele vacature bekijken ↗