IFA Administrator

Experienced IFA Administrator

We are looking for an experienced IFA Administrator to join a professional and client-focused financial planning team. This is an excellent opportunity for someone with strong technical knowledge, exceptional attention to detail, and a proactive approach to supporting Advisers and delivering a first-class client experience.

Key Responsibilities:

• Provide high-quality administrative support to Advisers and Paraplanners throughout the client journey.


• Prepare client packs, valuations, meeting documentation, and review paperwork.


• Process new business, top-ups, withdrawals, switches, and transfers accurately and efficiently.


• Liaise with product providers and platforms to obtain policy information, monitor progress, and resolve queries.


• Maintain accurate client records and update the CRM system in line with internal procedures.


• Support annual review processes and ongoing servicing requirements.


• Assist with compliance and file checking to ensure records meet FCA and internal standards.


• Communicate professionally with clients, providers, and colleagues to ensure a smooth and positive experience.

About You:

• Previous experience in an IFA Administrator, Wealth Management Administrator, or similar financial services support role.


• Strong understanding of pensions, investments, protection products, and financial planning administration.


• Knowledge of FCA and compliance requirements within a regulated environment.


• Excellent organisation skills with the ability to manage multiple cases and deadlines.


• Strong attention to detail and a methodical, accurate approach to work.


• Confident written and verbal communication skills.


• Advanced working knowledge of iO / Intelligent Office / Intelliflo CRM is essential.


• Working towards or interested in professional qualifications would be advantageous.

What We Offer:

• Competitive salary of £28,000 – £35,000, depending on experience.


• Supportive and collaborative team environment.


• Opportunities for professional development and career progression.


• Study support for relevant industry qualifications, where applicable.


• Paid city centre car parking, a discretionary annual bonus, and 25 days’ holiday plus bank holidays.

If you are an organised and experienced IFA Administrator, looking to join a growing financial planning business where you can have a real input, we would love to hear from you! Please apply with your CV outlining your relevant experience.

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