HR Assistant

HR Assistant

Portsmouth Naval Base

I'm currently recruiting for an organised and proactive HR Assistant to join a busy HR team based at Portsmouth Naval Base. This is an excellent opportunity for someone with strong administrative skills who is looking to build on their HR experience within a fast-paced, multi-site environment.

This role is heavily focused on HR administration, supporting the smooth day-to-day running of the HR function and ensuring employee records, systems, and processes are maintained accurately and efficiently.

Key Responsibilities

• Provide day-to-day administrative support to HR Advisors across multiple locations.


• Maintain employee records, personnel files, and HR systems, ensuring accuracy and GDPR compliance.


• Prepare and issue employment contracts, offer letters, onboarding packs, and other HR documentation.


• Support onboarding and offboarding activities to deliver a seamless employee experience.


• Manage HR databases and ensure all employee information is up to date.


• Produce regular and ad hoc HR reports, including headcount, absence, and turnover data.


• Monitor key HR deadlines, tracking employee lifecycle activities and ensuring actions are completed on time.


• Manage the HR inbox and respond to employee queries in a professional and timely manner.


• Support recruitment administration, including interview coordination, candidate communication, offer preparation, and pre-employment checks.


• Prepare documentation for employee relations processes, including absence management, disciplinary, and grievance cases.


• Take notes during meetings where required and ensure all documentation is stored appropriately.


• Organise meetings, training sessions, and HR-related events.


• Assist with HR projects and process improvement initiatives.

We're looking for someone who thrives in an administration-focused environment and takes pride in delivering a high-quality service.

Essential Skills & Experience:

• Previous experience within an HR Administration, HR Assistant, or administrative support role.


• Excellent organisational and time management skills.


• Strong attention to detail and accuracy.


• Ability to manage multiple priorities and meet deadlines.


• Strong written and verbal communication skills.


• Proficient in Microsoft Office, including Word, Excel, and Outlook.


• Ability to handle sensitive and confidential information professionally.

• Experience working within a multi-site organisation.


• Familiarity with HR systems or HRIS platforms.


• Understanding of HR processes and employment legislation.

This is a fantastic opportunity to join a supportive HR team where you'll gain exposure to the full employee lifecycle while playing a vital role in ensuring HR operations run smoothly. If you're an organised administrator looking to further develop your HR career in a varied and rewarding position, I'd be keen to speak with you.

Interested? Apply today or contact me for a confidential discussion.

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