HR Administrator
Coillte
Newtownmountkennedy
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Role Objective
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Deliver a high quality and efficient HR administration service to the business, employees and the HR Department.
Terms and Conditions
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Contract: Specific Purpose (12 Months Minimum)
Reports to: HR Operations Manager
Location: Newtownmountkennedy (or by agreement)
Responsibilities
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Transactional Services
- Provide a high\-quality HR administrative support to business customers, acting as the first point of contact for general HR queries and managing the AskHR system to ensure a value\-added HR service.
- Support HR management and business teams by providing guidance on HR policies, procedures, and general queries to managers and employees.
- Administer employee lifecycle changes by ensuring accurate and timely updates of personnel data on both electronic and manual HR information systems.
- Manage onboarding, internal movements, and leavers, ensuring all personnel data and benefits are accurately recorded and communicated.
- Maintain HR information systems (including PeopleXD, Appraisd etc.), ensuring data integrity and compliance with relevant legislation including the Organisation of Working Time Act, 1997\.
- Coordinate all absence management processes, including calculations, reporting, medical referrals, assessments, and associated administration.
- Administer and communicate personnel changes (including compensation and benefits)to the Payroll Department, ensuring timely and accurate updates and notifications to employees.
- Oversee the processing of purchase orders and invoices for the HR team.
- Develop and maintain management and analytics reports (e.g., absence management, headcount, ad hoc reports) to support business needs.
- Support the administration of HR Key Performance and Operational Indicators through accurate data collection and reporting.
- Contribute to the ongoing development and maintenance of HR Information Systems to streamline and simplify HR processes.
- Administer all statutory and regulatory HR reporting requirements to ensure compliance.
- Manage the end\-to\-end recruitment process for Third Level students and support the
- Support the HR Specialist with recruitment activities, including onboarding and
manage recruitment documentation, and host induction sessions.
- Provide administrative support for the Graduate Programme, including organising
- Prepare and issue contracts of employment and change of status documentation.
- Promote the forestry sector and Company opportunities at careers events for second
Communications, Employee Engagement \& Wellbeing Initiatives
- Coordinate and distribute monthly HR communications to the group in collaboration with HR management.
- Provide administrative support for the HR SharePoint site to ensure effective information sharing.
- Coordinate and deliver employee engagement and wellbeing initiatives (e.g., flu vouchers, new starter events, Christmas Jumper Day).
- Support the Performance Management and Employee Development process (Appraisd).
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- Personal Credibility: Demonstrates integrity, discretion, and the ability to maintain confidentiality in all HR matters.
- Interpersonal Skills: Builds effective working relationships with colleagues, managers, and external partners through strong communication and collaboration.
- Adaptability: Thrives in a fast\-paced, dynamic environment, adapting quickly to changing priorities and requirements.
- Proactive Approach: Anticipates and identifies issues, taking prompt action to resolve them efficiently.
- Problem Solving: Applies sound judgment and resourcefulness to resolve day to\-day challenges effectively.
- Organisation \& Attention to Detail: Delivers high\-quality work through excellent organisational skills and strong attention to detail.
- Planning \& Multi\-tasking: Effectively prioritises tasks and manages competing deadlines to ensure timely completion of work
- Verbal \& Written Communication: Communicates clearly and professionally, with strong report writing and numeracy skills.
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- Education \& Experience: Third\-level qualification in Human Resource Management (ideally HETAC Level 7\) and at least two years’ experience in a busy HR environment.
- HR Systems: Experience working with HR management systems.
- IT Skills: Proficient in Microsoft Word, PowerPoint, Excel, SharePoint, and Teams.
- Professional Membership: This role requires that you are a member of CIPD, and thus at all times you must maintain an active membership and meet the necessary continued professional development requirements of this professional body.
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- Committed
- Resourceful
- Collaborative
- Knowledge\-Led
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Closing date for applications is Sunday, 7 June 2026\. Please submit your application through our Recruitment platform.
*Coillte is proud to be an equal opportunities employer. We are committed to providing an inclusive and diverse workplace for all which builds upon our core values and fosters a positive work environment where EVERYONE can bring their true self to work and achieve their full potential.*
*If for any reason you would like us to make any supports or accommodations to help you in making your application please contact us at* *forestrecruitment@coillte.ie*
*Your application details will be stored for a period of 14 months in line with the Data Protection Act 1988, Amended 2003, and the General Data Protection Regulation (Regulation (EU) 2016/679,**and used solely for the purposes of your application for employment within the Company. For more information on the processing of your personal data please see our* *Data Protection Policy* *and* *Privacy Policy**.*
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